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OnCore Operations Intake Specialist

System One • Pittsburgh, PA • 1h ago

Job Title: OnCore Operations Intake Specialist

Location: Pittsburgh, PA (hybrid)

Type: Direct-Hire in Pittsburgh, PA (hybrid)

Compensation:$27.89-$48.21 per hour

Overview

Under the direction of the Senior OnCore Administrator, this technical position is responsible for coordinating the intake and initial setup of clinical research studies within the OnCore Clinical Trials Management System (CTMS). It plays a critical role in supporting clinical research operations by managing the protocol build process. This position serves as a liaison between study teams and external vendors, ensuring timely and accurate setup of protocol shells, study calendars, and budgets. The specialist is responsible for initiating builds, maintaining task lists, implementing quality control processes to ensure data integrity and compliance, and training staff.

Responsibilities

Create and configure protocol shells in OnCore for new and existing studies

Input study information received from study teams into OnCore

Manage the study calendar and budget build process within OnCore

Implement quality control (QC) checks to ensure accuracy of calendar and budget details

Build study specifications directly in OnCore when applicable

Act as the primary liaison between study teams and external vendors

Submit protocol build requests to vendors and respond to vendor queries in a timely manner

Follow up with study teams as needed to gather missing information or clarify requirements

Process New Study Start-Up Forms and Protocol Amendments

Maintain and update task lists to reflect current project status

Track all protocol builds and maintain documentation for audit readiness

Train staff as necessary

Perform additional duties as assigned in support of calendar build coordination

Requirements

Bachelor's degree in a health-related, scientific, or technical field preferred

Three years of related hands-on experience developing, maintaining, and validating OnCore calendar builds for clinical trial visits, procedures, and study milestones is required

Experience with OnCore CTMS platforms is required

Demonstrated ability to work independently and manage multiple protocols and deadlines simultaneously

Strong organizational and communication skills

Ability to manage multiple projects and deadlines

Detail-oriented with a focus on data accuracy and quality assurance

Comfortable working independently and collaboratively across teams

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

M-3

LI-MD1

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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