Administrative Assistant

ADVOCAP INC • Oshkosh, WI • 8h ago

JOB REQUIREMENTS: We are hiring. Join a team that makes a difference! ADVOCAP, Inc., is an established, recognized leader with over 60 years of experience in delivering effective anti-poverty and self-sufficiency programs and services. We are a private, nonprofit Community Action Agency committed to our mission of \"creating opportunities for people and communities to reduce poverty and increase self-sufficiency.\" Administrative Assistant - Weatherization Oshkosh ADVOCAP\'s Weatherization Department is accepting applications for an Administrative Assistant for our Oshkosh office. This position will communicate work schedules to participants. Assist the Production Manager in planning and organizing work schedules. Create electronic and physical files for new applicant records. Track Weatherization program jobs in progress and provide general administrative support for weatherization work crews. Responsibilities Include: With direction, schedule energy audits, subcontractor and final quality assurance inspections, deferral checks, and crew appointments Make reminder contacts one day in advance of scheduled appointments; re-schedule day of appointments if needed Maintain Outlook and physical daily, monthly, and annual calendar events and notifications; maintain employee absentee/attendance records; maintain phone/email contact lists for employees and business contacts; maintain and enter crew schedule information for Production Manager Update and enter new job tracking information Create new electronic files for applicants Develop and maintain tracking systems for clients and job files; create new physical files/folders for Weatherization applicants Respond to calls about in-progress work Travel to local work sites to deliver materials, as needed Provide office support and reception desk duties as needed ** OTHER EXPERIENCE AND QUALIFICATIONS: Job Requirements: A high school degree or GED and 9-11 months of previous work experience MS Office and database experience required Must possess a valid driver\'s license and travel occasionally up to 10% of time using a personal or Agency vehicle CPR/First Aid certified or willing to obtain Drug screen and comprehensive background check required Reliable attendance and a professional work ethic ** APPLICATION INSTRUCTIONS: Apply In Person: ADVOCAP, Inc. 19 W 1st Street Fond du Lac, WI 54935 Mail a Rsum: ADVOCAP Inc., Human Resources PO Box 1108, Fond du Lac, WI 54936-1108 E-Mail a Rsum: hr@advocap.org Apply Online: www.advocap.org Fax a Rsum: 920-927-9930 Other: How to Apply: Submit a resume and include a cover letter that highlights your relevant background and desire for the position. Applications received by September 3, 2026 will receive primary consideration, however, applications will continue to be received until position is filled. Women, minorities, and those with disabilities are encouraged to apply Contact Us: ADVOCAP Inc., Human Resources PO Box 1108, Fond du Lac, WI 54936-1108 Email: hr@advocap.org Confidential FAX: 920-927-9930 www.advocap.org ADVOCAP, Inc. is an Affirmative Action and Equal Opportunity Employer

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