Job Description
We are seeking a detail-oriented and organized Accounts Payable Specialist to support a growing accounting team in a fast-paced construction environment. In this role, you process high-volume invoices, maintain strong vendor relationships, support project cost tracking, and ensure payments are completed accurately and on time. You collaborate closely with project managers, field operations, and vendors to keep financial processes running smoothly and efficiently.
Responsibilities
Process a high volume of vendor invoices accurately and in a timely manner.
Perform data entry and invoice coding to the correct general ledger accounts, cost codes, and projects.
Match invoices to purchase orders and verify pricing, quantities, and terms.
Reconcile accounts payable transactions and resolve discrepancies with vendors and internal stakeholders.
Maintain and update vendor records, ensuring information is accurate and complete.
Support project cost tracking by coding and allocating invoices to the appropriate jobs and cost categories.
Coordinate with project managers and field operations to obtain approvals and resolve invoice or payment issues.
Prepare and schedule payments in accordance with company policies and payment terms.
Monitor accounts payable aging and follow up on outstanding items to ensure timely payment.
Assist with month-end closing activities related to accounts payable as needed.
Collaborate with the accounting team to improve accounts payable processes and workflows.
Essential Skills
2-5 years of accounts payable experience.
Hands-on experience in a construction environment.
Strong proficiency in accounts payable processes, including invoice processing and payment scheduling.
Ability to accurately code invoices to appropriate accounts, projects, and cost categories.
Experience reconciling accounts payable transactions and resolving discrepancies.
Knowledge of purchase order workflows and three-way matching of invoices, purchase orders, and receipts.
Fast and accurate data entry skills with strong attention to detail.
Basic accounting knowledge and understanding of general ledger concepts.
Ability to manage high-volume invoicing in a fast-paced environment.
Strong organizational skills and ability to prioritize multiple tasks and deadlines.
Effective communication skills for working with project managers, field operations, and vendors.
Ability to work collaboratively as part of an accounting and project team.
Additional Skills & Qualifications
Experience working with construction-related accounting or project cost tracking systems.
Familiarity with common invoicing and accounting software.
Demonstrated ability to build and maintain positive vendor relationships.
Proactive approach to identifying and resolving process issues.
Comfort working with both office-based and field operations teams.
Work Environment
This is a full-time, in-office position, Monday through Friday, with standard shifts of either 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m. You work closely with an accounting team, project managers, and field operations in a fast-paced construction setting that requires accuracy, reliability, and strong collaboration. The environment is professional and team-oriented, with a focus on supporting projects and vendors through efficient financial processes.
Job Type & Location
This is a Contract to Hire position based out of Houston, TX 77060.
Pay and Benefits
The pay range for this position is $24.00 - $36.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Houston,TX 77060.
Application Deadline
This position is anticipated to close on Sep 9, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
