Overview
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/ AA
The Accounts Payable (AP) Clerk provides essential clerical and data-entry support for the Accounts Payable team, ensuring the timely and accurate processing of financial documents. This role supports core AP operations by assisting with the intake, preparation, and processing of invoices, expense reports, and vendor-related documentation in accordance with established policies and procedures. The AP Clerk plays an important role in maintaining document accuracy, supporting basic verification activities, and contributing to efficient workflows that uphold the overall integrity of the payables process.While this job description is intended to be comprehensive, the position holder may not be responsible for all functions listed. Specific duties may vary based on operational needs and team assignment.
Corporate Overview: University of Utah Health is an integrated academic healthcare system with five hospitals including a level 1 trauma center, eleven community health centers, over 1,600 providers, and a health plan serving over 200,000 members. University of Utah Health is nationally ranked and recognized for our academic research, quality standards and overall patient experience. In addition to our clinical delivery system, we have a School of Medicine, School of Dentistry, College of Nursing, College of Pharmacy, and College of Health providing education and training for over 1,250 providers annually. We have over 2 million patient visits annually and research grants exceeding $350 million. University of Utah Hospitals and Clinics represents our clinical operations for the larger health system.
Responsibilities
Essential Functions
Prepare, index, and route invoices and supporting financial documentation through the workflow system to support accurate and timely processing.
Process invoices in the organization's enterprise resource planning (ERP) system in accordance with established policies, procedures, and internal controls.
Review invoices for accuracy, completeness, and required verifications-including purchase order alignment, remittance address validation, and other applicable payment details-and escalate discrepancies as appropriate.
Perform quality control checks to ensure document accuracy, legibility, and completeness prior to release or further processing.
Maintain organized electronic and physical records in compliance with retention, audit, and documentation requirements.
Provide basic customer service support related to Accounts Payable inquiries.
Support cash-handling, deposit, and petty cash activities, including preparation, reconciliation, and documentation, in accordance with institutional policies, internal controls, and recordkeeping requirements.
Participate in special projects, audits, and other administrative tasks as assigned.
Knowledge / Skills / Abilities
Accurate data entry skills with strong attention to detail and consistency.
Strong organizational and time-management skills.
Ability to follow established procedures and appropriately escalate issues when discrepancies are identified.
Ability to maintain confidentiality and handle sensitive financial information responsibly.
Basic understanding of accounting workflows, invoice processing, and document lifecycle.
Proficiency in Microsoft Office applications (Outlook, Excel, Word).
Ability to learn and navigate enterprise financial systems, document management platforms, and related workflow tools.
Strong teamwork and communication skills with customer service orientation.
Ability to prioritize repetitive tasks and maintain productivity in a fast-paced environment.
Quick Learner.
Willing to change and adapt as the needs of the department shift.
Qualifications
Required
High school diploma or equivalent.
Minimum of 1 year of clerical, administrative, or accounting-related experience.
Basic computer skills and data entry accuracy.
Demonstrated organizational ability and attention to detail.
Qualifications (Preferred)
Preferred
Some college or related coursework in Accounting, Finance, or Business.
Experience supporting invoice processing and document management within enterprise financial or workflow systems.
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. The position involves sitting most of the time and may include occasional standing, walking, or reaching. The work environment is a standard office setting and is not exposed to adverse environmental conditions.
Physical Requirements
Sitting
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
All qualified individuals are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:www.utah.edu/nondiscrimination/
Online reports may be submitted atoeo.utah.edu/
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 85714
Reg/Temp Regular
Employment Type Part-Time
Shift Day
Work Schedule 8-5
Clinical/Non-Clinical Status Non-Clinical
Location Name Business Services Building
Workplace Set Up Hybrid
City SALT LAKE CITY
State UT
Department COR ISC 10W ACCTS PAYABLE
Category Finance/Accounting
Workplace Set Up Hybrid
