2026-27 Accounting Assistant I TEST ANNOUNCEMENT
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Job ID
1023184
Location
010 - Colborne Admin Offices
Full/Part Time
Regular/Temporary
Regular
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General Information
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Position Summary
Performs entry-level accounting and bookkeeping work involving the maintenance, processing, and review of financial records and transactions for assigned accounts. Performs accounts receivable, cash receipt, journal entry, recordkeeping, and audit support functions and related duties as assigned.
Supervision Received
Works under the close technical and administrative supervision of an Accountant or supervisor. Assignments are generally routine and performed in accordance with established policies, procedures, and accounting practices, with technical guidance provided as needed.
Responsibilities
The essential functions include, but are not limited to, the following fundamental duties:
Accounting and Financial Transactions
· Create invoices in PeopleSoft and apply payments to customer accounts.
· Process online deposits and related transactions in PeopleSoft.
· Prepare and enter routine journal entries in PeopleSoft in accordance with established accounting procedures.
· Electronically deposit checks and maintain supporting documentation.
· Review and maintain financial transaction records, including requisitions, purchase documents, invoices, and related supporting records.
· Perform routine calculations and verify financial information using Microsoft Excel and electronic calculators.
· Identify discrepancies or incomplete information and follow established procedures to obtain corrections or clarification.
Accounts Receivable and Customer Follow-Up
· Monitor outstanding invoices and contact customers to obtain payment status or resolve routine account questions.
· Maintain accurate and current accounts receivable records and supporting documentation.
Records and Administrative Support
· Maintain organized electronic and physical financial records in accordance with established retention and filing procedures.
· Assist with compiling financial records, schedules, and supporting documentation for the annual audit.
· Prepare routine correspondence, forms, and other materials as assigned.
· Perform other related accounting and administrative duties as required.
Knowledge, Skills, and Abilities
· Basic knowledge of accounting principles, practices, and procedures, including accounts receivable and general ledger functions.
· Familiarity with computerized accounting and financial management systems, preferably PeopleSoft or a comparable enterprise financial system.
· Intermediate proficiency in Microsoft Excel, including creating and maintaining spreadsheets, filtering data, and using pivot tables to organize and analyze financial information.
· Working knowledge of Adobe Acrobat and electronic document management.
· Skill in performing accurate arithmetic computations using electronic tools and computer applications.
· Ability to review financial records and supporting documentation for completeness, accuracy, and consistency.
· Ability to interpret and follow established policies, procedures, accounting practices, and technical instructions.
· Ability to organize and maintain accurate financial records and supporting documentation.
· Ability to communicate effectively with customers, employees, and others regarding routine financial transactions and account information.
· Ability to establish and maintain effective working relationships and work cooperatively as part of a team.
· Ability to perform assigned duties with accuracy, dependability, and attention to detail.
Minimum Qualifications
· High school diploma or equivalent; and
· One year of experience as a Technical Assistant I (Tech I), or two years of experience as an Accounting Clerk II or equivalent.
· Accounting or bookkeeping education or a related certificate may substitute for up to six months of required experience.
· Intermediate proficiency in Microsoft Excel.
Preferred Qualifications
· Experience using PeopleSoft or another enterprise financial management or general ledger system.
· Coursework, certificate, or other formal training in accounting, bookkeeping, finance, or a related field.
· Experience performing accounts receivable, cash receipt, invoicing, or journal entry functions.
· Experience working in a public-sector, school district, or other highly regulated financial environment.
Physical and Mental Requirements
The physical and mental demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements
· Primarily sedentary work performed at a computer workstation, with occasional standing, walking, bending, reaching, and stooping.
· Ability to use a computer keyboard, mouse, 10-key calculator, telephone, scanner, and other standard office equipment requiring frequent repetitive hand, wrist, and finger movements.
· Ability to maintain visual acuity for extended periods when viewing computer screens and reviewing detailed printed or electronic financial records.
· Ability to distinguish numbers, symbols, codes, and other visual information displayed on financial documents and electronic systems.
· Ability to occasionally lift, carry, or move office materials, files, financial records, or ledger boxes weighing up to 25 pounds.
· Ability to hear and communicate effectively in person, by telephone, and through virtual communication platforms.
Mental Requirements
· Requires sustained concentration when entering, reviewing, and processing detailed financial transactions and records.
· Requires the ability to perform basic numerical reasoning and apply established accounting procedures to financial transactions.
· Requires the ability to maintain accuracy during extended periods of detailed and repetitive work.
· Requires the ability to manage interruptions and changing priorities while completing assigned work within established deadlines.
· Requires the ability to recognize routine discrepancies or incomplete information and follow established procedures to resolve them or seek assistance.
Working Conditions
Work is performed primarily in a climate-controlled professional office environment with moderate background noise and routine office activity. Requires regular use of computers, financial management systems, spreadsheets, and other electronic office technology.
Workload may increase during periods of increased transaction volume, month-end or year-end processing, annual audit activities, and other established financial deadlines. Work is generally performed during normal business hours, with occasional schedule adjustments or work outside normal business hours when necessary to meet established processing or operational deadlines.
May require occasional travel to District facilities or other locations for meetings, training, or other work-related activities.
How to Apply
To be considered further, please apply for this position and attach a resume and cover letter to your online application.
The Human Resource Department will review your application materials and contact you regarding the next steps.
To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.
This position will be posted until 09/16/2026
Pay, Benefits, & Work Schedule
Pay range for this position is: $25.77 - $31.82
Max hiring step = step five (5)
The full salary schedule is listed in the AFSME contract. Salary information for this job posting can be found at this link (https://www.spps.org/about/departments/human-resources/labor-agreements) ( https://www.spps.org/about/departments/human-resources/labor-agreements ) and by selecting the "AFSME (C$lerical and Technical)" Labor agreement.
Benefit information for this position can be found at this link (https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit) ( https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit ) and by selecting the "AFSME (Clerical and Technical) - Full Time" link.
Essential Functions
Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.
Regular and reliable attendance.
May be exposed to various cleaning products.
Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
Equity Statement
SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.
Additional Information
Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.
Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.
Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.
