Clinic Administrative Assistant

Fresenius Medical Care • Evansville, IN • 1d ago

PURPOSE AND SCOPE:

Performing general office duties incorporating a_ variety of basic and routine clerical and secretarial duties in a _clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, follows established company policies and procedures and applies acquired job skills to:

Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

Answering telephone & routing calls to the appropriate person

Professionally greet all patients and guests.

Maintain a professional environment at all times. Monitors the reception and waiting areas.

Distributing incoming mail.

ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.

Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes

Scheduling and Registration - Responsibilities may include the following based on location and business need:

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

Organizes travel for patients by contacting and providing requested medical records.

Coordinates with transient patient paperwork.

Coordinates transfer placements and confirmations along with Clinical Manager.

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

Assist with medical appointment referrals and scheduling.

Assist with transportation coordination and referrals.

Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

Setting up and maintaining filing systems and basic databases as applicable.

Completing forms and reports as required by the various company offices and outside vendors and agencies.

Preparing purchase orders using the appropriate software application.

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

Maintaining inventory of the necessary office supplies

Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).

Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.

Assemble,fileandmaintainpatientmedicalrecords

Printpatientscheduleandpullpatientchartsdaily.

Arrangeforpackagepickupanddelivery.

Assists with month-end reporting requirements.

Participate in collaboration sessions such as center/team huddles and staff meetings.

Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

Knowledge of office procedures required.

Proficient in Microsoft office applications

Ability to adapt to supporting software applications.

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Strong organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

None

EDUCATION :

HighSchoolDiploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

Minimum 6 months relevant experience without a degree.

1-2 years related experience preferred.

Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

Pleasanttelephonemanner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Similar Jobs

Medical Social Worker-PRN

CommonSpirit Health at Home • Evansville, IN • 17h ago

Hospital & Medical

Job Summary and Responsibilities Deaconess Home Health, Evansville, Indiana - Hiring PRN Medical Social Worker Offering Mileage Reimbursement NO After Hour On Call requirements At Deaconess Home Health, we strive to embo...

17h ago

Go to Apply

Registered Nurse

Davita Inc. • Henderson, KY • 1d ago

Hospital & Medical

Experience Required 2 - 20 years Minimum Education Required High School Diploma/G.E.D. Compensation $7.25 / hourly Hours Per Week 40 Number Of Positions 1 Work Schedule and Shift Requirements First (Day) Job Description...

1d ago

Go to Apply

Certified Surgical Technologist

Ascension Health • Evansville, IN • 3d ago

Hospital & Medical

Your future role at a glance Location: Evansville, IN Facility: Ascension St. Vincent Evansville Department/Specialty: Surgery Schedule: Day Shift | Full Time Mon-Fri 6:30am-3pm | Rotate holidays, weekend coverage, &...

3d ago

Go to Apply

Registered Nurse Case Management

Ascension Health • Evansville, IN • 3d ago

Hospital & Medical

Your future role at a glance Location: Evansville, IN Facility: Ascension St. Vincent Department/Specialty: Case Management Schedule: Full Time | M-F 8am - 4:30pm | Weekend and Holiday rotation as needed Life at Ascensio...

3d ago

Go to Apply

Health Technician (Optometry)

Veterans Affairs, Veterans Health Administration • Evansville, IN • 5d ago

Hospital & Medical

Summary This position is located at the Evansville VA Clinic and falls under the Surgery Service. Responsibilities The health technician (optometry) at the full performance level measures and accurately records visual ac...

5d ago

Go to Apply

Health Technician (Optometry)

Veterans Affairs, Veterans Health Administration • Evansville, IN • 5d ago

Hospital & Medical

5d ago

Go to Apply

Day Shift RN

State of Indiana • Evansville, IN • 5d ago

Hospital & Medical

Day Shift RN Date Posted: Aug 21, 2026 Requisition ID: 482494 Location: Evansville, IN, US, 47715 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state,...

5d ago

Go to Apply

Charge Nurse

State of Indiana • Evansville, IN • 5d ago

Hospital & Medical

Charge Nurse Date Posted: Aug 21, 2026 Requisition ID: 482795 Location: Evansville, IN, US, 47714 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state,...

5d ago

Go to Apply

Charge Nurse Supervisor

State of Indiana • Evansville, IN • 5d ago

Hospital & Medical

Charge Nurse Supervisor Date Posted: Aug 21, 2026 Requisition ID: 482876 Location: Evansville, IN, US, 47714 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in...

5d ago

Go to Apply

RN Nursing Director

Ascension Health • Evansville, IN • 1w ago

Hospital & Medical

Your future role at a glance Location: Evansville, IN Facility: St. Vincent Evansville Hospital Specialty: Cardiology and Cath Lab Services Schedule: Full-time Eligible for an annual bonus incentive LI-SY2 Life at Ascens...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)