Administrative Assistant

Cayuse Holdings • Washington, DC • 58min ago

Overview

The Work

The Administrative Assistant will work directly with the client to provide a wide range of administrative support to advance goals pertaining to the client's inceptions.

ACTIVE SECRET CLEARANCE REQUIRED.

Responsibilities

Key Responsibilities

Represent the client by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.

Forward assignments to appropriate staff members.

Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.

Applies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.

Maintain the client's calendars and schedule meetings, both internally and externally, and engage in speaking.

Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed.

Serve as the Travel Arranger for individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.

Assist in data entry for annual performance evaluations of staff via ePerformance software system

Guiding procurement of office supplies.

Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.

Provide courteous and responsive service to visitors and callers, including by answering the

phone and buzzing visitors into the suite, and escorting visitors for the client and others as appropriate within the building.

Run errands related to the client's business as necessary.

Photocopy and fax documents.

Track travel and office expenses as needed

Make repair, cleaning, and physical maintenance requests as necessary.

Provide escort to char force as appropriate.

Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the client.

Assist in developing and maintaining the client's website.

Proofread and properly format papers submitted for FO review.

Processing time and attendance via TATEL.

Arranging staff travel through the E2Solutions travel management software.

Managing the performance management process and yearly staff evaluations, including through the ePerformance software system.

Procuring office supplies via Ariba system.

Scheduling meetings and ensuring appropriate calendar accuracy.

General word-processing and other office support functions.

Other Duties as Assigned

Qualifications

Qualifications - Here's What You Need

Secret Clerance is required.

Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.

Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.

Exceptional verbal and written communication skills.

Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.

Must be self-motivated and able to work well independently as well as on a multi-functional team.

Ability to handle sensitive and confidential information appropriately

Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Our Commitment to you / overview of benefits

SCA Health & Welfare fringe benefits.

Telemedicine

Dental & Vision

EAP

Basic Life and AD&D Insurance (Company Provided)

Voluntary Life and AD&D options

401(k) Retirement Savings Plan with matching after one year

Paid Time Off

Reports to: Program Manager

Working Conditions

Professional office environment, with the ability to work onsite in the main office.

Must be physically and mentally able to perform duties extended periods of time.

Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.

Must be able to establish a productive and professional workspace.

Must be able to sit for long periods of time looking at computer screen.

May be asked to work a flexible schedule which may include holidays.

May be asked to travel for business or professional development purposes.

May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Pay Range

USD $42.79 - USD $50.48 /Hr.

Submit a Referral (https://careers-cayuseholdings.icims.com/jobs/4408/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834356743)

Can't find the right opportunity?

Join ourTalent Community (https://join.cayuseholdings.com/join/talentcommunity/form) orLanguage Services Talent Community (https://join.cayuseholdings.com/ls/talentcommunity/form) and be among the first to discover exciting new possibilities!

Software Powered by ICIMS (https://icims.help/candidate-faq)

Location US-DC-Washington

ID 105054

Category Administration

Position Type SCA Hourly Employees Full-Time

Remote No

Clearance Required Secret

Similar Jobs

Administrative Assistant to VP

Northrop Grumman • Mclean, VA • 48min ago

Management & Administrative

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: None TRAVEL: No Description At Northrop Grumman, our employees have incredible opportunities to work on revolutio...

48min ago

Go to Apply

Administrative Assistant

Cayuse Holdings • Washington, DC • 51min ago

Management & Administrative

Overview The Work The Administrative Assistant will work directly with the client to provide a wide range of administrative support to advance goals pertaining to the client's inceptions. ACTIVE SECRET CLEARANCE REQUIRED...

51min ago

Go to Apply

Administrative Assistant

Robert Half • Rockville, MD • 53min ago

Management & Administrative

Description We are looking for an Administrative Assistant to support daily office operations for a construction and contractor environment in Rockville, Maryland. This Contract position is ideal for someone who enjoys k...

53min ago

Go to Apply

Administrative Assistant

Cayuse Holdings • Washington, DC • 53min ago

Management & Administrative

53min ago

Go to Apply

Administrative Assistant

Health Advocates Network • Lanham, MD • 55min ago

Management & Administrative

Benefits We Offer: Comprehensive health, prescription, dental, vision, life, and disability plans Competitive pay rates Referral opportunities ? Refer a friend & Cash in! Travel reimbursement and per diem allowances...

55min ago

Go to Apply

Sr. Administrative Assistant- Global Network Risk

Capital One • Mclean, VA • 56min ago

Management & Administrative

Sr. Administrative Assistant- Global Network Risk Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support executives in a fast-pace...

56min ago

Go to Apply

Administrative Assistant

Robert Half • Rockville, MD • 57min ago

Management & Administrative

57min ago

Go to Apply

Administrative Assistant

Cayuse Holdings • Washington, DC • 58min ago

Management & Administrative

58min ago

Go to Apply

Administrative Support Assistant

Library of Congress • Washington, DC • 1h ago

Management & Administrative

Summary The Library of Congress shares its vast collections of books, manuscripts, photographs, maps, audiovisual materials, and priceless artifacts to cultivate curiosity and spark imagination. We engage, inspire, and i...

1h ago

Go to Apply

Action Officer / Executive Secretariat - OUSD (I&S)

Chimera Enterprises International • Arlington, VA • 1h ago

Management & Administrative

Job Title: Executive Secretariat Supported Client/Agency: Office of the Under Secretary of Defense for Intelligence & Security (OUSD(I&S)) Description The ideal candidate will have substantial administrative and...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)