IP Docketing Specialist

Robert Half • San Francisco, CA • 2h ago

Description

Overview

Robert Half is partnering with an intellectual property law firm to hire an experienced IP Docketing Specialist for a contract-to-hire opportunity. This role is ideal for a seasoned patent docketing professional who thrives in a fast-paced environment and enjoys taking ownership of critical portfolio management functions. The IP Docketing Specialist will serve as a central point of coordination for docketing operations, ensuring the accuracy of patent and trademark deadlines, communicating directly with clients, and helping establish scalable processes as the firm's IP practice continues to grow. This position is full-time and requires an experienced professional with a strong understanding of patent prosecution deadlines and portfolio management.

Key Responsibilities

Manage and maintain patent and trademark docketing records, deadlines, and related filings.

Monitor critical USPTO and foreign filing deadlines and ensure timely action on all docketed matters.

Maintain accurate docketing systems, reminders, and tracking reports.

Communicate directly with clients regarding deadlines, filing requirements, and next steps.

Coordinate meetings, correspondence, and follow-up activities related to patent prosecution matters.

Support matters involving provisional applications, office actions, examinations, and prosecution deadlines.

Serve as a project manager for docket-related activities and workflow coordination.

Partner with attorneys and staff to improve and streamline docketing processes.

Assist with portfolio management and help build foundational docketing procedures as the practice

Requirements

10+ years of intellectual property docketing experience.

Extensive patent docketing experience required; trademark docketing experience is highly preferred.

Strong knowledge of patent prosecution procedures, deadlines, and USPTO practices.

Experience managing and maintaining large intellectual property portfolios.

Prior client-facing experience with the ability to communicate professionally and confidently.

Demonstrated ability to work independently, prioritize competing deadlines, and exercise sound judgment.

Exceptional attention to detail, accountability, and organizational skills.

Experience working in a law firm environment, preferably a large or sophisticated IP practice.

Self-starter with a proactive, solutions-oriented mindset and a strong sense of ownership.

Ability and willingness to learn, adapt, and contribute within a collaborative, growing team.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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