Associate Administrative Assistant - 457636

PepsiCo North America Beverages • Harbor Springs, MI • 2d ago

Job Description Overview Daily Settlement and admin duties for Petoskey location: processing accounts receivable, purchasing, device management, and general administrative duties.

This role will travel up to 50%. You will also cover Alpena and Traverse City as needed.

Responsibilities

Settlement of all deliveries and incoming payments, disputed invoice processing; telephone enquiries, in-person enquiries; customer refunds; device management for the location; use of all integrated systems to perform daily requirements; occasional travel to other nearby locations for cover.

Process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.

Complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.

Process all miscellaneous deposits for location, which includes providing receipts of deposit activity, documenting activity appropriately on log of cashiering activity, and retaining appropriate documentation.

Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation.

Process all NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts.

Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation.

Validate proof of delivery ("POD") in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc.

Maintain accurate records of missing or incomplete payments and proof of delivery ("POD") and proactively communicate with appropriate stakeholders to support collection efforts.

Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity

Maintain security of cash room, which includes facilitating safe combination changes as needed.

Works with a centralized accounts receivable department with necessary to resolve cashiering and/or customer issues.

Respond to email and phone communication in a timely and professional manner.

Provide additional administrative support for and/or market as assigned.

Compensation and Benefits:

The expected compensation range for this position is between $39,500 - $63,100.

Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.

Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.

In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

High School Diploma or GED

Prior experience providing administrative support

Prior cashiering experience

Strong computer skills

Aptitude to work with minimal supervision

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