Administrative Assistant

Robert Half • Montgomery, AL • 17h ago

Description

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support to a busy office environment. The ideal candidate will be proactive, professional, and able to manage multiple priorities while maintaining a high level of accuracy and customer service.

This contract position offers an opportunity to contribute to daily office operations and support leadership, employees, and customers in a fast-paced setting.

Key Responsibilities

Answer and direct incoming phone calls and greet visitors in a professional manner.

Manage calendars, schedule meetings, and coordinate appointments.

Prepare, edit, and distribute correspondence, reports, presentations, and other documents.

Maintain electronic and paper filing systems.

Enter, update, and manage data within company systems and spreadsheets.

Assist with invoice processing, expense reports, and other administrative tasks.

Coordinate office supplies and maintain inventory levels.

Support onboarding paperwork, employee records, and other administrative HR functions as needed.

Monitor and respond to emails and general office inquiries.

Assist with special projects and provide administrative support to management.

Requirements

Qualifications

High school diploma or GED required; associate degree preferred.

2+ years of administrative, office support, receptionist, or customer service experience.

Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Excellent written and verbal communication skills.

Strong organizational skills with exceptional attention to detail.

Ability to prioritize tasks, meet deadlines, and work independently.

Professional demeanor and strong customer service skills.

Preferred Qualifications

Experience with document management systems, ERP systems, or CRM software.

Previous experience supporting multiple departments or executives.

Experience with DocuSign, Adobe Acrobat, or data entry-intensive environments.

Background in healthcare, construction, manufacturing, professional services, or government settings.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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