Administrative Assistant Reporting

INOTIV, INC. • Madison, WI • 2h ago

JOB REQUIREMENTS: The Administrative Assistant - Business Operations
provides essential administrative and operational support to commercial,
operations, and quality teams. This role is responsible for coordinating
business processes, maintaining accurate records and system data,
supporting pricing and order administration activities, managing
documentation, and preparing routine reports. The position requires
strong organizational skills, attention to detail, and the ability to
effectively coordinate activities across multiple departments. Key
Accountabilities Prepare, maintain, and distribute recurring reports,
spreadsheets, and business documentation on a daily, weekly, monthly,
and annual basis. Produce accurate data and records across ERP, CRM, and
other business systems, ensuring information is complete and up to date.
Review orders for completeness and accuracy, including pricing, product
details, classifications, lead times, and supporting documentation.
Investigate and resolve order and documentation discrepancies by
coordinating with internal teams. Support quote administration
activities, including quote creation, tracking, follow-up reminders, and
matching quotes to orders. Manage customer, product, pricing, and sales
information within CRM and related business systems. Assist with new
product, ingredient, diet, and item setup while ensuring required
information is properly documented. Support pricing administration
activities, including price updates, annual price roll processes,
pricing resets, and customer-specific pricing maintenance. Maintain
records and compliance documentation, including customer requests,
invoices, and supporting materials such as test results. Coordinate
system access requests, user setup, and general support for business
applications and internal systems. Create, update, and maintain product
datasheets, tags, forms, standard templates, and other business
documents. Manage departmental communications, shared mailboxes,
distribution lists, and routine correspondence. Collaborate with
commercial, operations, quality, and customer service teams to support
workflow coordination and issue resolution. Organize and maintain
electronic files, records, and documentation to ensure accessibility and
compliance with company standards. Identify opportunities to improve
administrative processes, enhance documentation practices, and increase
overall operational efficiency. Other duties as assigned. Minimum...
For full info follow application link. Inotiv is an Equal Opportunity
Employer. It is our policy to provide a fair and equal employment
opportunity to all persons, regardless of age, race, color, religion,
gender, gender identity, sexual orientation, physical or mental
disability, national origin, veteran status, or any other basis
prohibited by law. This policy governs all aspects of employment,
including selection, job assignment, compensation, discipline,
termination and access to benefits and training. *** APPLICATION
INSTRUCTIONS: Apply Online: ipc.us/t/131B91ECC80648C1

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