Legal Secretary/SDS Specialist

Squire Patton Boggs (US) LLP • Dallas, TX • 2h ago

Squire Patton Boggs is one of the world's strongest integrated legal practices, committed to providing insight at the point where law, business, and government intersect. We deliver commercially-focused business solutions by combining our legal, lobbying, and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. We are renowned for our local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs provides elite administrative and secretarial support to the Firm's attorneys and professionals through the Secretarial and Document Services (SDS) team. As a member of this team, the Legal Secretary/SDS Specialist will specifically provide support to the Litigation practice group as well as other practice groups throughout the Firm. This position requires high-level technical and professional skills, excellent client service skills, as well as an ability to manage competing priorities, identify the order of work to be completed, and communicate work requirements to attorneys and professionals. The Legal Secretary/SDS Specialist will provide full secretarial support to include typing and preparing legal documents; tracking changes and maintaining document versions; and preparing closing documents and binders as well as other legal documents including pleadings, agreements, contracts, and corporate documents. The Legal Secretary/SDS Specialist must have advanced software skills in litigation document processing, Microsoft Word, Excel, and PowerPoint. This position requires a broad knowledge and understanding of practice groups across the Firm as well as Firm administrative functions. The Legal Secretary/SDS Specialist will prepare pleadings, correspondence, documents, billing, expense reporting, travel arrangements, and related tasks as required to successfully complete the work of the SDS.

RESPONSIBILITIES :

Administratively prepare legal documents, including discovery responses and pleadings to support our west coast litigation practice.

Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.

Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines.

Open new files, request conflict of interest checks, and perform other legal secretary administrative functions as needed.

REQUIREMENTS :

High School Diploma or equivalent required

Minimum five (5) years of legal secretary or related experience in litigation

Must have working knowledge of litigation document preparation

Must possess strong problem-solving skills

Must possess the ability to identify and propose resolutions to problems in a timely manner

Excellent oral communication skills

Strong written communication skills that ensure written work product is appropriate to the audience and is written in a clear and concise manner that effectively gets the message across

Must demonstrate accuracy and thoroughness

Must exhibit sound and accurate judgement

Can prioritize and plan work activities, use time efficiently, and develop and communicate status

Excellent project management skills, organizational skills, and ability to manage competing priorities

Ability to set priorities, meet deadlines, and work in a fast-paced, changing environment

Ability to stay abreast of technical position requirements and industry standards and best practices

Ability to act in accordance with the Firm's policies and procedures

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