Admin Assistant

ManpowerGroup • Rock Falls, IL • 3d ago

Administrative Assistant

Position Summary

The Administrative Assistant provides administrative and organizational support to ensure efficient office operations. This role is responsible for managing schedules, coordinating communications, maintaining records, assisting with reports, and supporting team members with various administrative tasks.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.

Answer and direct phone calls, emails, and other correspondence.

Prepare, format, and distribute reports, presentations, and documents.

Maintain filing systems, records, and databases with accuracy.

Order and maintain office supplies and equipment.

Coordinate travel arrangements, meeting logistics, and event planning.

Assist with invoice processing, expense reports, and basic bookkeeping tasks.

Greet visitors and provide professional customer service.

Support department projects and administrative initiatives.

Maintain confidentiality of sensitive company and employee information.

Perform data entry and generate routine reports as needed.

Required Qualifications

High school diploma or equivalent; associate degree preferred.

1+ years of administrative, office support, or customer service experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong written and verbal communication skills.

Excellent organizational and time-management abilities.

Ability to prioritize tasks and manage multiple assignments simultaneously.

High level of accuracy and attention to detail.

Professional demeanor and customer-focused attitude.

Preferred Qualifications

Experience with office management software or ERP systems.

Knowledge of scheduling and record-keeping procedures.

Previous experience in a corporate, manufacturing, healthcare, or professional office environment.

Key Competencies

Organization and planning

Communication skills

Problem-solving

Attention to detail

Customer service orientation

Teamwork and collaboration

Time management

Adaptability

Physical Requirements

Ability to sit for extended periods.

Frequent use of computers, phones, and other office equipment.

Occasional lifting of office supplies up to 20 pounds.

ManpowerGroup recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services. At ManpowerGroup, we are committed to providing accommodations, and will work with you to meet your needs.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

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