Medical Administrator

Robert Half • Jersey City, NJ • 2h ago

Description We are looking for an experienced Medical Administrator to help keep a busy healthcare office running smoothly in New Jersey. This contract opportunity with the potential for a long-term role is well suited for someone who enjoys working directly with patients while also managing essential front-office and clinical support activities. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle multiple priorities in a fast-paced medical setting.

Responsibilities:

Welcome patients upon arrival, manage the check-in and check-out process, and create a supportive and well-organized office experience.

Handle incoming phone calls, address routine questions, and direct messages to the appropriate clinical or administrative team members.

Coordinate appointment scheduling by arranging new visits, confirming upcoming appointments, and updating changes as needed.

Maintain complete and accurate patient information, including demographic details, medical documentation, and record updates within the electronic medical record system.

Review insurance coverage, confirm eligibility, and assist with referrals or prior authorizations to support timely patient care.

Communicate effectively with providers, pharmacies, insurance representatives, and outside medical offices to support continuity of care.

Process documentation tasks such as record requests, scanning, filing, and faxing while ensuring materials are organized and accessible.

Provide Medical Assistant support when needed by preparing patients, assisting with exam room readiness, and helping providers maintain efficient patient flow.

Support daily office operations by resolving patient concerns, protecting confidential information, and completing administrative duties with accuracy and care. Requirements - At least 3 years of experience in a physician office, specialty clinic, or similar healthcare environment.

Prior background in medical administration, medical assisting, or a combination of both within a patient-facing setting.

Practical experience with patient registration, appointment coordination, medical records management, and insurance verification.

Working knowledge of medical terminology and standard procedures used in outpatient healthcare offices.

Proficiency with electronic medical record systems and strong overall computer and data entry skills.

Clear written and verbal communication skills with the ability to interact professionally with patients, providers, and external partners.

Strong organizational abilities, attention to detail, and the capacity to manage multiple responsibilities independently and as part of a team. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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