Administrative Coordinator (aHEO) - Human Biology Program, Department of Anthropology, School of Arts & Sciences
POSITION DETAILS
The Human Biology Program seeks an administrative assistant to support the program's activities for this large student major.
The responsibilities include:
Serve as a first point of contact for students, faculty, staff and visitors, including walk-in, email and phone inquiries, providing information to students, staff and the College at large about the Human Biology Program;
Maintain an organized, neat and clean student-facing front office, support daily office workflow and administrative processes;
Support the Human Biology Director and advising staff by entering course permissions, reviewing student records, conducting outreach to student internship sites, scheduling appointments, collecting student information, and preparing related spreadsheets and reports;
Assist in course planning and scheduling for the major as well as coordinating events, meeting scheduling and room bookings;
Assist in purchasing and maintaining budgets, ordering supplies, reconcile purchases, assist with invoice and payment processing through various university systems;
Handle initial paperwork to onboard/reappoint adjunct staff, assist with the administrative tasks related to job searches, and adjunct hiring;
Assist with the organization, promotion, marketing and support of the administrative needs of program events (ongoing advising workshops, honors events, graduation, etc.);
Perform routine office related tasks such as gathering mail/packages, organizing files, record-keeping as needed, writing memos;
Serve as an administrative liaison between Human Biology and other departments and college offices as needed;
Conduct internet or database research to locate information related to program activities;
Post information, events and other activities of interest to the Human Biology List Serv, create posters and flyers for events, post events to departmental social media sites;
Other administrative tasks, as needed, to support the Director of Human Biology, Program faculty and staff.
QUALIFICATIONS
Bachelor's degree. Professional, detail-oriented and organized customer service professional that has strong written and verbal communication skills. Problem solving skills and positive attitude for a front-facing position in the main office. Ability to handle multiple priorities with a professional and positive demeanor. Competency in MS Office applications including Word and Excel.
Preferred: Prior experience of at least 6 months working in a university administrative position. Knowledge of the CUNY system.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary commensurate with education and experience. Commensurate with qualification and experience ($56,720-$63,003).
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
HOW TO APPLY
Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number.
Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.
Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, _ or ç)).
Incomplete applications will not be considered.
Please include:
Cover Letter and/ or Statement of scholarly interests
Curriculum Vitae/ Resume
Names and contact information of 3 references
Upload all documents as ONE single file-- PDF format preferred.
CLOSING DATE
The search will remain open until the position is filled. The committee will begin reviewing complete applications on Aug. 24, 2026. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32575
Location: Hunter College
Job Type: Full-Time
