Job Title: Administrative Support - Human ResourcesJob Description
This role provides dedicated administrative and human resources support with a strong focus on leave of absence administration, attendance management, and compliance. You will serve as a key point of contact for employees and line management on FMLA, leave policies, and attendance programs, ensuring accurate documentation, timely follow-up, and adherence to company policies and applicable regulations. The position requires a detail-oriented professional who can balance compassionate employee support with consistent application of policies and effective collaboration with HR colleagues and supervisors.
Responsibilities
Ensure accurate and compliant administration of FMLA, medical leaves of absence, bereavement, and other leaves in accordance with the National Agreement, company policy, local contractual agreements, and applicable regulations.
Serve as a Subject Matter Expert for line management on leave policies, FMLA regulations, and attendance program interpretation.
Act as the primary point of contact for employees regarding FMLA inquiries, leave status updates, and return-to-work coordination.
Coordinate with the local medical department to support the processing of medical leaves and fitness-for-duty evaluations.
Conduct and document corrective action discussions for chargeable absences, notification failures, and tardiness in partnership with supervisors.
Accurately document outcomes of corrective action hearings and disciplinary processes to ensure consistent and complete records.
Monitor and follow up with line management to resolve open attendance, tardiness, and leave-related issues within established timelines.
Audit and correct Time Worked/Off System (TWOS) coding for attendance and tardiness to maintain accurate timekeeping records.
Maintain all required documentation related to FMLA and leave administration and ensure compliance with recordkeeping requirements.
Assist in the five-day quit process for job abandonment cases by coordinating documentation and communication with relevant stakeholders.
Build trusted relationships with line managers by providing expert guidance on complex attendance and leave situations.
Partner with supervisors to coach effective attendance conversations that balance compassion with accountability.
Collaborate with HR colleagues on employee lifecycle transactions involving leave administration, separations, reinstatements, and transfers.
Run and analyze attendance-related reports, including AWOL, ART, Late Reports, and leave utilization trends, to support decision-making.
Create data visualizations and presentations tailored for diverse audiences, including line supervisors, plant leadership, and union representatives.
Clean and update employee attendance and discipline records to ensure data integrity and consistency.
Identify patterns in attendance data and recommend proactive interventions to reduce absenteeism.
Apply root cause corrective action methodologies to identify and recommend opportunities to streamline attendance and leave processes.
Participate in continuous improvement initiatives to enhance HR service delivery and overall employee experience.
Essential Skills
Demonstrated experience in human resources, with a focus on leave administration and attendance management.
Proficiency in administering FMLA and other leave programs in accordance with company policy, contractual agreements, and applicable regulations.
Strong office administration and administrative support skills, including accurate documentation and recordkeeping.
Ability to serve as a Subject Matter Expert on leave policies, FMLA regulations, and attendance programs for line management.
Experience acting as a primary point of contact for employees regarding FMLA inquiries, leave status, and return-to-work coordination.
Ability to conduct and document corrective action discussions related to attendance, absences, and tardiness.
Computer savvy with strong proficiency in MS Office applications.
Excellent written and oral communication skills, with the ability to tailor communication to diverse audiences.
Strong attention to detail and accuracy in handling sensitive HR and attendance data.
Ability to collaborate effectively with supervisors, line managers, HR colleagues, and medical departments.
Additional Skills & Qualifications
Experience running and analyzing attendance-related reports such as AWOL, ART, and Late Reports.
Ability to create data visualizations and presentations for supervisors, leadership, and union representatives.
Experience cleaning and updating employee attendance and discipline records to maintain data integrity.
Skill in identifying patterns in attendance data and recommending proactive interventions to reduce absenteeism.
Familiarity with root cause corrective action (RCCA) methodologies to improve HR and attendance processes.
Experience participating in continuous improvement initiatives related to HR service delivery and employee experience.
Background as an Administrative Assistant or in similar administrative support roles within HR or office environments.
General human resources knowledge, including employee lifecycle transactions such as separations, reinstatments, and transfers.
Formal qualifications or certifications in human resources or related fields are welcome but not required, as specific qualifications are to be determined.
Work Environment
This position is fully onsite, working five days per week in a professional office environment. You will work closely with HR colleagues, line supervisors, plant leadership, union representatives, and the local medical department. The role involves frequent use of computers, MS Office applications, and HR/timekeeping systems such as the Time Worked/Off System (TWOS). The environment emphasizes collaboration, continuous improvement, and accurate, compliant HR administration, with regular interaction across multiple levels of the organization.
Job Type & Location
This is a Contract position based out of Woodhaven, MI.
Pay and Benefits
The pay range for this position is $23.67 - $23.67/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Woodhaven,MI.
Application Deadline
This position is anticipated to close on Sep 1, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
