Clinic Administrative Assistant

Fresenius Medical Care • Brooklyn, NY • 1d ago

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:

Preparing and typing routine correspondence, form letters and reports

Answering telephone & routing calls to the appropriate person,

Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.

Setting up and maintaining filing systems and basic databases as applicable.

Completing forms and reports as required by the various company offices and outside vendors and agencies.

Recording the minutes of meetings and providing the resulting documents as necessary.

Making copies of correspondence and other printed matter as required by manager.

Preparing purchase orders using the appropriate software application.

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

Distributing incoming mail.

Maintaining calendar and daily schedules.

Scheduling appointments & arranging meetings.

Maintaining inventory of the necessary office forms and supplies.

Assisting with various basic personnel administrative functions as needed.

Acting as backup to other clerical personnel in office as needed.

Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.

Assists with month-end reporting requirements

Assists in auditing records for ongoing compliance with medical records standards.

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

Organizes travel for patients by contacting and providing requested medical records.

Coordinates with transient patient paperwork.

Coordinates transfer placements and confirmations along with Clinical Manager.

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

Assist with medical appointment referrals and scheduling.

Assist with transportation coordination and referrals.

Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.

Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.

Hourly Rate: $17.00 - $28.00

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Similar Jobs

Pharmacy Operations Manager

Duane Reade • Brooklyn, NY • 5h ago

Hospital & Medical

Where state and federal laws/regulations allow, accountable for performing day-to-day non-clinical pharmacy operations, administrative activities; Ensures efficient pharmacy workflow and a positive patient experience. Se...

5h ago

Go to Apply

Pharmacy Operations Manager

Duane Reade • Brooklyn, NY • 5h ago

Hospital & Medical

5h ago

Go to Apply

Medical Assistant (FGP) Brooklyn (Cobble Hill), OBGYN

NYU Grossman School of Medicine • Brooklyn, NY • 2d ago

Hospital & Medical

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of...

2d ago

Go to Apply

Secretary IIIntake/Scheduler (FGP), Brooklyn Endo & Ambulatory Surgery

NYU Grossman School of Medicine • Brooklyn, NY • 3d ago

Hospital & Medical

3d ago

Go to Apply

Behavioral Health Compliance Auditor

LaSante Health Center • Brooklyn, NY • 3d ago

Hospital & Medical

LaSante Health Center is seeking a Behavioral Health Compliance Auditor to review behavioral health charts and clinical documentation to ensure completeness, accuracy, and compliance with regulatory, billing, and interna...

3d ago

Go to Apply

Social Worker, Women's Defense Project and Mental Health Teams

Brooklyn Defender Services • Brooklyn, NY • 5d ago

Hospital & Medical

Brooklyn Defender Services (BDS) seeks a Social Worker to join the Criminal Defense Practice in the Brooklyn Office where they will work with both the Women's Defense Project and the Mental Health Team. BDS is a public d...

5d ago

Go to Apply

Registered Nurse

Actalent • Brooklyn, NY • 5d ago

Hospital & Medical

Actalent is hiring for an immediate Bilingual (English/Spanish) Registered Nurse Homecare intake assessments and supervisor visits, LIMITED CLINICAL DUTIES OPEN TO ALL EXPERIENCE LEVELS (Including Entry Level) APPLY NOW...

5d ago

Go to Apply

Physician-Cardiology (Section Chief)

Veterans Affairs, Veterans Health Administration • Brooklyn, NY • 6d ago

Hospital & Medical

Summary This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements and submit your EDRP application within fou...

6d ago

Go to Apply

Medical Assistant

LaSante Health Center • Brooklyn, NY • 6d ago

Hospital & Medical

LaSante Health Center is seeking a Medical Assistant to support our healthcare professionals, providing professional assistance with administrative and clinical duties. The ideal candidate will demonstrate a compassionat...

6d ago

Go to Apply

Medical Chart Prep

Health Plus Management LLC • Brooklyn, NY • 1w ago

Hospital & Medical

Medical Chart Prep Location Sunset Park Description Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market wi...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)