Administrative Assistant 2026-01978
Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/5438939)
Apply
?
Administrative Assistant 2026-01978
Salary
$25.21 - $27.00 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2026-01978
Department
Department of Education
Division
Education
Opening Date
08/18/2026
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The State of Wyoming Department of Education is seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive support to the Chief Innovation Officer and the Innovation Team. This role is pivotal in ensuring the smooth operation of departmental projects, managing administrative workflows, and facilitating communication across the Innovation Team, vendors, and school districts.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov
Human Resource Contact: Jen Shirley/ 307-777-6385/ jennifer.shirley1@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Provide administrative assistance to the Chief Innovation Officer
Performs support duties for the Innovation Team
Coordinate and complete travel requests, reservations, and travel reimbursements
Use project management tools to monitor and track tasks and timelines
Provide updates regarding the status of finance related workflows
Establish and maintain electronic and paper files for the Innovation Team
Assist in coordinating communication between vendors and Innovation staff
Assist the Innovation Team with board and committee meeting preparation as needed
Assists the Innovation Team with creating contracts
Coordinate the contract lifecycle from inception through execution and completion, including timely entry and tracking of contracts within the financial management system
Processes and tracks contract documentation, including requisition forms, invoices, and payment vouchers, while maintaining accurate and timely records in spreadsheets throughout the contract lifecycle
Other duties as assigned
Qualifications
PREFERENCE:
Preference may be given to candidates who demonstrate strong organizational and time-management skills, proficiency with Google Workspace and AI tools, and a foundational understanding of accounting, contract administration, and office management. Candidates who actively pursue professional development through both formal and informal learning and who demonstrate the ability to manage multiple priorities and deadlines in a fast-paced environment are highly desirable.
KNOWLEDGE:
Knowledge of contract administration, accounting principles, and general office management practices
Proficiency with Google Workspace and other standard office productivity tools, including spreadsheets and document management
Foundational knowledge of AI tools and their practical applications in the workplace
Ability to stay current in areas of responsibility through both formal training and informal learning
Knowledge of organizational procedures, recordkeeping practices, and financial documentation
Ability to prioritize and manage multiple projects, competing deadlines, and changing priorities in a fast-paced environment
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-Exempt
This position offers part-time telework.
Successful applicants must reside in Wyoming or maintain a primary residence within a 100-mile radius of Cheyenne for the duration of their employment with the Wyoming Department of Education.
Applicants may be asked to provide transcripts of any relevant coursework at the time of the interview or hire.
Successful candidates must pass a fingerprinting, background, and reference check.
Supplemental Information
206 Department of Education School Support
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
