Administrative Coordinator

Aston Carter • Washington, DC • 2h ago

Job Title: Administrative Coordinator (Advocacy & Political Affairs)

Job Description

The Administrative Coordinator will play a critical role in ensuring the effective functioning of the Advocacy & Political Affairs department. This role involves managing information flow, organizing documents, and providing administrative support to the Director of the Campaigns & Elections department. The position requires strong organizational skills and the ability to handle financial management tasks and compliance reporting.

Responsibilities

Ensure timely gathering of information and responses to centralized email boxes.

Provide document organizing support on SharePoint and other cloud-based systems.

Support meetings by scheduling and maintaining programmatic documentation.

Monitor centralized email boxes, maintain data, and prepare monthly compliance reports.

Provide administrative support to the Director of the Campaigns & Elections department.

Process stipends, grant payments, and invoices.

Track and process stipend payments, non-staff travel, and grant-related payments and documentation.

Essential Skills

Proficient in Microsoft Excel and SharePoint.

2+ years of experience in an administrative role.

Strong administrative support and clerical skills.

Proficiency in Microsoft Office and Outlook.

Experience in a feedback-driven work environment.

Work Environment

This role offers a hybrid work environment with 3 days onsite and 2 days remote each week. The specific days are yet to be determined. The team consists of 7 people and operates Monday through Friday, 8 AM to 5 PM.

Job Type & Location

This is a Contract position based out of Washington, DC.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Washington,DC.

Application Deadline

This position is anticipated to close on Aug 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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