Administrative Assistant, Government & Community Affairs, SMCC Project - Part-Time, 3 Year Fixed-Term

Stanford University • Stanford, CA • 1h ago

Job Description

Work Location: Historic Stanford Campus

Work Schedule: Hybrid work schedule (at least 2 days per week on-site). May require working flexible hours, including occasional nights and weekends. Some travel may be required.

Budgeted Salary: The budgeted base salary range for this position is $37.04 - $69.13 per hour.

The Office of Government Affairs (OGA) coordinates and facilitates Stanford University's interactions with all levels of government, as well as its relationship with neighboring communities. The work of OGA supports the university's academic mission of teaching and research by serving as the primary point of contact between the university and our partners in federal, state and local governments. OGA is committed to promoting and supporting an environment of diversity and inclusion.

Stanford University is seeking a detail-oriented and proactive Administrative Assistant to provide comprehensive support to the Local Government & Community Affairs team, particularly for the Stanford Medicine Cancer Center (SMCC) Redwood City Vision. This role is essential in facilitating effective operations within a dynamic environment aimed at advancing Stanford Medicine's mission through strategic community and public affairs and stakeholder engagement. The Administrative Assistant will play a key role in managing schedules, coordinating communications, event support and supporting various initiatives that require collaboration with internal and external stakeholders. This is a Part-Time, 3 year Fixed-Term role. Candidates with an Associate's Degree are preferred.

In this role you will focus on:

Scheduling and Calendar Management: Organize and manage the calendar of the AVP including scheduling meetings, coordinating appointments, and arranging meeting logistics as needed.

Communication support: Serve as a primary point of contact for internal and external communications, including drafting emails, memos, and reports, and ensuring timely responses to inquiries.

Meeting Support: Prepare agendas, take minutes, and follow up on action items for meetings related to community affairs and stakeholder engagement. Ensure all necessary materials are distributed in advance.

Project Assistance: Provide research and data analysis as necessary to support project objectives.

Documentation Management: Maintain organized files and records, both electronic and paper, ensuring easy retrieval of documents and supporting materials.

Event Coordination: Assist in organizing events, meetings, and community outreach activities, including logistics, participant coordination, and material preparation.

Relationship Management: Build and maintain professional relationships with internal departments to support collaborative initiatives.

General Administrative Support: Perform other administrative tasks as needed to ensure the smooth operation of the Office of Government and Community Affairs.

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