2026-27 Management Assistant 3 - Office of College & Career Readiness
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Job ID
1023133
Location
003 - 1780 W. 7th Street
Full/Part Time
Regular/Temporary
Regular
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General Information
GENERAL INFORMATION Saint Paul Public Schools (SPPS) is looking to hire a full-time Management Assistant to support three programs within SPPS: Office of College & Career Readiness, Indian Education Program, and Office of School Support. We are aiming to fill this role in 2 - 4 weeks. Employees could be eligible for Medical/Dental/Vision/Pension and accrue sick and vacation time.
This position is funded through June 30th, 2027 may continue pending ongoing funding.
General Statement of Duties
Performs responsible work providing staff assistance to management, doing research, preparing reports, recommendations and grant proposals; performs liaison, public information, budget preparation and other similar staff functions on behalf of the division or department; and performs related duties assigned.
Supervision Received
Works under the general, technical and administrative supervision of a higher level manager.
Supervision Exercised
Exercises general, technical and administrative supervision over clerical, technical and professional employees.
Minimum Qualifications
Bachelor¿s degree and two years of experience as a Management Assistant 2 or equivalent; or two years of college which includes coursework in English composition, mathematics, bookkeeping or accounting, and two years of administrative experience at the Clerk 4 level or above which involves collecting and analyzing data and report writing, and two years of experience as a Management Assistant 2 or equivalent. (No substitution for two years of college.
Preferred Qualifications
Ability to demonstrate knowledge of American Indian Education Programs
Ability to demonstrate knowledge of American Indian Education Programs
Familiarity with Career Pathways, CTE, School Counseling, Social Emotional Learning, and Restorative Practices.
Experience with background checks, field trips, and purchasing.
Typical Duties Performed
The listed examples may not include all the duties performed by all positions in this class.
Directs major administrative functions of the division or department, such as personnel, accounting or budget.
Directs on-going programs including preparing funding proposals, monitoring expenditures and assigning personnel.
Directs research, analyzes, evaluates and develops proposals based on the results.
Prepares reports; recommends a course of action and carries out policy decisions.
Reviews and edits reports to assure they are clear, concise, properly organized, consistent with departmental policy and suitable for publication.
Drafts legislation; provides information to public officials on pending legislation and monitors progress.
Develops programs and plans relating to department activities.
Prepares contracts, resolutions and administrative orders; monitors and coordinates the approval process.
Coordinates the dissemination of public information; prepares fact sheets, speeches, presentations and other necessary materials.
Provides staff support for governmental committees; acts as a liaison with community organizations, public agencies, foundations and intra-district divisions.
Provides supervision to assigned office staff.
Knowledge, Skills and Abilities
Considerable knowledge of government administrative procedures.
Considerable knowledge of grant proposal preparation and reporting.
Considerable knowledge of research techniques and of basic accounting principles.
Considerable ability to evaluate information and prepare recommendations.
Considerable ability to communicate effectively, both orally and in writing.
Considerable ability to manage resources, such as personnel, time and money.
PAY, BENEFITS & WORK SCHEDULE This is a 12 month position working 40 hours per week. Pay range for this position is: $72,183 - $100,685 Maximum hiring step = Step Ten (10) The full salary schedule is listed in the PEA contract. Salary information for this job posting can be found on the Labor Agreements (https://www.spps.org/about/departments/human-resources/labor-agreements) page and by selecting the "PEA" Labor agreement. Benefit information for this position can be found on the Benefits Summaries (https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit) page and by selecting the "PEA¿ Full Time" link.
HOW TO APPLY
This position will be posted until 11:59pm on Monday August 24th, 2026. To be considered further, please apply for this position and attach a resume and cover letter to your online application.The Human Resource Department will review your application materials and contact you regarding the next steps.To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.OTHER INFORMATIONTranscript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.ESSENTIAL FUNCTIONSEssential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.Regular and reliable attendance.May be exposed to various cleaning products.EQUAL EMPLOYMENT OPPORTUNITYSaint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.EQUITY STATMENTSPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.
