Accounting & Operations Coordinator
Full-Time | Contract-to-Hire
About the Role
We're seeking a proactive, highly organized Accounting & Operations Coordinator to support the day-to-day operations of our growing professional services firm. This hybrid role combines administrative coordination, client service, project management, and accounting support.
The ideal candidate is a self-starter who enjoys solving problems, managing multiple priorities, and keeping projects, people, and processes on track.
ResponsibilitiesOperations & Administrative Support
Manage incoming communications and route requests appropriately.
Coordinate calendars, scheduling, and meetings.
Track deadlines, projects, and outstanding tasks.
Follow up on open items and ensure timely completion.
Support leadership by helping keep business operations organized and efficient.
Identify and address issues before they impact clients or internal workflows.
Project & Task Management
Manage and maintain tasks within Asana.
Assign, track, and update tasks and deadlines.
Monitor project progress and proactively address potential delays.
Coordinate with team members to keep work moving forward.
Ensure deadlines, deliverables, and priorities remain aligned.
Client Service
Serve as a point of contact for client communications.
Provide project updates and follow up on requests.
Coordinate internally to gather information and respond to client needs.
Communicate timeline updates and project status professionally and accurately.
Help deliver a responsive and positive client experience.
Accounting Support
Assist with bookkeeping and accounting-related activities.
Support accounts payable and accounts receivable functions.
Provide backup support for accounting processes and client engagements.
Maintain accurate records, documentation, and financial information.
Cross-train in accounting procedures and support the accounting team as needed.
Special Projects & Technology
Assist with software implementations and technology initiatives.
Coordinate with vendors and service providers.
Support website updates, newsletters, and other administrative projects.
Research solutions to operational or technology-related challenges.
Help identify opportunities to improve processes and efficiency.
Qualifications
Strong organizational, prioritization, and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and follow-through.
Ability to manage multiple projects in a fast-paced environment.
Strong problem-solving skills and a proactive mindset.
Comfortable learning new software and technology platforms.
Professional, client-focused approach.
Ability to work independently and take ownership of responsibilities.
Experience supporting accounting, operations, administration, or client service functions preferred.
What We're Looking For
We're looking for someone who takes initiative, communicates effectively, stays organized under pressure, and enjoys figuring things out. The right person is naturally curious, resourceful, and willing to step in wherever needed to support the team and keep the business running smoothly.
Job Type & Location
This is a Contract to Hire position based out of San Diego, CA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Aug 31, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
