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Human Resources Coordinator (Full-Time)

Hudson Headwaters Health Network • Queensbury, NY • 1d ago

Requisition Number.

26-2160

Location/Store Number.

The George Purdue Administrative Building

Job Description/Requirements.

Proposed Schedule: 40 hours per week. Monday-Friday 8am-4:30pm.

The Human Resources Coordinator is a key role within the department, providing support and customer service to the entire organization. This position is solely responsible for all the personnel files and the administrative support of the Human Resources Department. They will also provide direct support and assistance to the Director of Compensation and Benefits as needed.

Administering new hire, data into HRIS system and/or other software systems being utilized, ensuring accuracy; notifies respective internal staff so they can update their records timely

Manage entire onboarding process and bi-weekly new hire orientation for staff and providers

Responsible for tracking all monthly and yearly expirables and ensuring completion by expiration date; working efficiently with managers to accomplish i.e., BLS, PPD, Licenses

Administers and follows process for all new hires; this includes precuring all new hire paperwork and required credentialing documents, background checks, preemployment physical and required vaccine proof

Onboard contracted employees as needed

Process background checks for board members following applicable Network policies

Process payroll change forms for terminations, status changes, etc.

Responsible for preparing & maintaining all files i.e., personnel, health, contractor, credentialing

Responsible for running the new hire onboarding, including conducting new hire orientation every other week; coordinate logistics and hotel accommodations for those traveling

Maintain and monitor departmental supplies; place orders as needed

Maintain and update the employee counseling, discipline, and performance improvement plan log; report out during performance review cycle

Create reports as requested; audit to make sure the details are complete i.e., monthly active and term reports to compliance and IS

Provides daily customer service to all employees and monitor the HR email inbox; answers questions or directs to other team members as appropriate; requires problem-solving and empathy

Handle daily HR administrative tasks such as filing, data entry, and scheduling meetings.

Responsible for administering staff performance review program and obtaining competencies; work with managers and provider credentialing to ensure these are completed and processed in a timely manner

Assist the benefit team with creating invoices for employees on unpaid leaves

Maintain employee personnel files; ensure they are always in order; keep filing current

Coordinate VTO program and Health Center Volunteer Onboarding; work with community centers to create events, process necessary paperwork, distribute supplies, obtain forms

Enthusiastically serves on various organization committees that support the Mission, Vision, and Core Values

Additional duties as assigned

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