Executive Assistant

Robert Half • Woodland Hills, CA • 3h ago

Description

We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment.

Responsibilities:

Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.

Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.

Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests.

Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items.

Serve as a central point of coordination for leadership-related administrative tasks, helping maintain smooth communication across teams.

Anticipate scheduling needs and proactively adjust plans to support changing business demands and leadership priorities.

Requirements - Proven experience supporting executives or senior leaders in an administrative or executive assistant capacity.

Strong background in calendar management with the ability to prioritize competing requests effectively.

Demonstrated ability to book and coordinate travel arrangements with a high level of accuracy and discretion.

Experience organizing executive meetings and managing related logistics in a detail-focused environment.

Excellent verbal and written communication skills with strong attention to detail.

Ability to handle sensitive information with confidentiality and exercise sound judgment.

Proficiency with standard business software and scheduling tools used in office environments. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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