MANUFACTURING ADMINISTRATOR - Plant 3

Howmet Aerospace • Whitehall, MI • 1h ago

Manufacturing Administrator - Plant 3

This role provides administrative support to the manufacturing team, ensuring efficient execution of processes that align with the company's processes and procedures. This position primarily supports production supervisors by having responsibility for and streamlining administrative tasks, facilitating communication that align with business strategies, and enhancing coordination across functional areas.

Job Roles:

Organization and structure - detail and follow through oriented; maintains records; provides accurate information; coordinates and maintains records related to attendance, safety, quality, training, and others as applicable.

Collaboration - effectively works with cross-functional teams to achieve common goals.

Initiative - proactively identifies administrative bottlenecks, suggests improvements to streamline operations, and takes steps to address them. Contributes to the development and implementation of standardized systems to enhance efficiency across the value stream.

Accountability - takes ownership of tasks and ensures deliverables are met on time.

Adaptability - thrives in a fast-moving and dynamic environment, quickly adjusts to new priorities.

Communication Liaison - acts as a central point of contact between operations and other functional teams (safety, quality, human resources, planning, engineering, etc.), ensuring clear communication of updates across teams.

Confidentiality - maintains discretion and protects sensitive information.

Job Responsibilities:

Ensures compliance with EHS standards in administrative processes. Tracks training due dates for required employee safety certifications. Maintains and organizes documentation for audits and compliance checks. Assists in organizing safety-related training.

Maintains qualification records for qualified operators and technicians - tracks hours for qualifications, updates tracking and training system with qualifications, alerts management in advance of certification expiration timing, keeps training matrix updated.

Collaborates with supervisors to maintain and meet compliance for overtime records by updating staffing lists/overtime rosters and meeting required record retention. Provides daily overtime reports to operations/manufacturing managers.

Maintains accurate and timely records for employee requests and communicates to Human Resources - performs administrative support to supervisors to coordinate vacation requests and maintain department calendar, shift preferences, transfer requests, and other time & attendance related activities.

Assists supervisor with new hire on-boarding - reviews and maintains shift placement, prepares new hire / new to the job materials, assigns new hire locker, and conducts plant tour.

Assists operations/manufacturing managers with KPI/metrics data reporting to ensure alignment with business objectives. Maintains project documentation of efficiency improvement activities and provides administrative support to track progress of kaizen events, provides updates to ensure timely follow-ups.

Provides support with tracking capital expenditure, expense reporting and reconciliation.

Coordinates scheduling for meetings, trainings and activities for operations/manufacturing managers and supervisors.

Assists with draft communications - e.g., memos, toolbox talks, posting and updates management to ensure team alignment and promote a collaborative culture.

Enters work orders that get routed to maintenance for equipment repair.

Collects materials from on-site stores for supervisors.

Required Qualifications:

High school diploma or GED from an accredited institution.

Minimum of two years general office, administrative, or staff assistant experience.

Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Preferred Qualifications:

Administrative experience in a manufacturing environment

Strong organizational skills with an ability to handle multiple tasks and priorities simultaneously.

Excellent communication skills, both verbal and written.

Proficiency in systems use for data gathering and reporting (e.g., Microsoft Excel, PowerPoint, Work Order, Time & Attendance, ERP systems).

Lean manufacturing and continuous improvement mindset preferred.

Demonstrates a proactive and resourceful approach to problem-solving.

High attention to detail and commitment to accuracy in administrative work.

Understands and demonstrates confidentiality in work.

Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $8.3 Billion in revenue in 2025, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers' success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2025 Environmental Social and Governance report at www.howmet.com/esg-report. Follow: LinkedIn (https://www.linkedin.com/company/howmet-aerospace) , Twitter (https://twitter.com/howmetaerospace) , Instagram (https://www.instagram.com/howmetaerospace/) , Facebook (https://www.facebook.com/Howmetaerospace/) , and YouTube (https://www.youtube.com/howmetaerospace) .

Equal Opportunity Employer:

Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics.

If you need assistance to complete your application due to a disability, please email TalentAcquisitionCoE_Howmet@howmet.com

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