Overview
Join a Team That Changes Lives
For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we're here to create real change - helping people lead meaningful, fulfilling lives.
Now, we're looking for passionate team members to join us. Here, your work will change lives - including your own. You'll make an impact every day, find purpose in what you do, and grow in a career that truly matters.
At Elwyn, we take care of you while you care for others. We offer:
Generous Paid Time Off
Comprehensive Medical/Dental/Vision Benefit Packages
Earned Wage Access/On-Demand Pay
Paid On-the-Job Training
Tuition Reimbursement
Career Advancement Opportunities and Growth
Flexible Schedules
Retirement Savings Plan
Join us and be a part of something bigger. Apply today.
Job Description
Shift Details
Mon-Fri 8a-4p
Pay Rate
$21.32/hr
The General Admin Assistant provides support to the Exec/VP/Dept. Tasks for the Administrative Assistant include but are not limited to providing clerical support, performing general administrative functions, and coordinating office meetings and operations to secure efficiency and compliance to program and organizational standards.
DUTIES AND RESPONSIBILITIES:
Provide a welcoming environment, including but not limited to, answering all calls professionally, and timely, greeting each visitor and staff member with openness
Receive and direct all incoming calls in a patient, professional and courteous manner
Answer questions efficiently and direct or transfer to appropriate person as needed
Engage actively with internal and external customers to best understand their needs and requests
Report any repairs or maintenance issues to supervisor and submit work orders for building maintenance and repairs through the online work order system
Open and sort all incoming mail
Create/complete various @types of correspondence as required, including but not limited to reminder letters, discharge letters, medical and/or school records requests
File documents, both paper and electronic, using established office practices and maintain filing system
Maintain updated email distribution lists to ensure delivery of email communications to appropriate parties
Arrange meetings by scheduling appropriate meeting times, booking rooms, and ordering refreshments as needed
Take notes during meetings and provide minutes as needed
Create/update spreadsheets, records and databases, including but not limited to, personnel, and other data as required
Order and maintain office supplies for the department
Contact Information Technology (IT) service desk on behalf of staff and center, to address any technological issues, including but not limited to telephones, computers, networking, multifunction printers, etc.
Perform other duties as assigned
QUALIFICATIONS, EDUCATION & EXPERIENCE:
Associate Degree or specialized training in administrative/office work preferred
Two (2) years' experience in an administrative setting required, experience in a corporate/administrative setting preferred
Experience with Microsoft Visio for drawing diagrams, org charts, process flow charts preferred. Also, experience using quality improvement tools; control charts, histograms, and run charts preferred
Demonstrated ability to work effectively as part of a team
Demonstrated strong attention to detail
Demonstrated strong time management and organizational skills
Demonstrate the ability to recommend decisions in cooperation with the direct supervision
Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions
Ability to work in afast-paced environment and manage and prioritize multiple, often competing, priorities
Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills and strong organizational skills
Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, Outlook; Elwyn electronic health records system, electronic billing systems and Microsoft PowerPoint
Experience using Electronic Health Record (EHR) / Electronic Medical Record (EMR) preferred
Must possess a current, valid driver's license in the state of residence, have a minimum of two (2) years of driving experience within the United States, and have an acceptable driving record, which will be assessed through a review of the Division of Motor Vehicles (DMV) record, in accordance with Elwyn's Vehicle Operation and Driver's Code Policy 905. For individuals licensed for more than two (2) years, the driving record will be reviewed for acceptability based on the past three (3) years. Additionally, employees required to drive as part of their job may need to successfully complete and pass an Elwyn Road Test before being authorized to drive.
ZR
Equal Opportunity Employer
Elwyn is an Equal Opportunity Employer.Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at ADArequest@elwyn.org and let us know the nature of your request and your contact information.
Know Your Rights: Workplace discrimination is illegal
Elwyn is an Equal Opportunity Employer. EOE AA M/F/Vet/DisabilityWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
