Administrative Assistant

FM • Woodland Hills, CA • 1d ago

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Summary:

We are seeking a highly organized and strategic individual to join us as an Administrative Assistant. This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team.

· Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.

· Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:

o Complex calendar management

o Event planning - all logistics from start to finish

o Expense reports

o Maintain files and records

o Purchasing supplies

o Tracking invoices and budgets

o Tracking and supporting Client Service Team processes

o Travel itineraries

· Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.

· Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.

· Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.

· Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.

· Maintain electronic filing systems, contact databases, various tracking worksheets, etc.

· Foster a collaborative and responsive work environment with management and team members.

· Assist and back up the executive assistant and other administrative assistants, when needed.

· Perform any additional duties requested by management.

Skills:

· Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.

· Meticulous attention to detail, highly organized, and strong problem-solving skills.

· Strategic planning abilities with strong calendar and deadline management.

· Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.

· Excellent written and verbal communication skills.

· Proven experience in event planning from concept to completion.

· Strong interpersonal skills with the ability to build professional internal and external relationships.

· Leadership capabilities to support and guide other administrative staff.

· Trusted to handle confidential information with integrity and discretion.

· Creative skills in designing visual materials and promotional content using diverse tools.

Qualifications

Highly Preferred Education:

· Associate or Bachelor's degree.

· Minimum of 5+ years of administrative experience and event planning

Go to Apply

Share this job

Similar Jobs

Radar Program Manager, F-15 Japan

RTX Corporation • El Segundo, CA • 49min ago

Management & Administrative

Date Posted: 2026-08-14 Country: United States of America Location: US-CA-EL SEGUNDO-R01 ~ 2000 E Imperial Hwy ~ BLDG R01 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: The abil...

49min ago

Go to Apply

Armed Security Professional - Full time Flex Officer

Allied Universal • Los Angeles, CA • 4h ago

Management & Administrative

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

4h ago

Go to Apply

Global Insights Manager - United States Flex Commuter

Amgen • Thousand Oaks, CA • 5h ago

Management & Administrative

Join Amgen's Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1...

5h ago

Go to Apply

Armed Flex Security Officer - Morning Shift (DTLA)

Allied Universal • Los Angeles, CA • 7h ago

Management & Administrative

7h ago

Go to Apply

Manufacturing Engineering Manager

TA Aerospace • Santa Clarita, CA • 13h ago

Management & Administrative

Position Summary The Manager, Manufacturing Engineering leads the manufacturing engineering organization and is accountable for the manufacturing processes, tooling, equipment, technical standards, and resources required...

13h ago

Go to Apply

Customer Service Associate I

Dollar Tree • Simi Valley, CA • 20h ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

20h ago

Go to Apply

Customer Service - Self Storage Manager

Public Storage • Sylmar, CA • 21h ago

Management & Administrative

Company Description Public Storage is the self-storage industry leader and we are Hiring Now! Earn $19.50 Per Hour Our Benefits Total Rewards package available to our team: We work Flexible and Full-Time Schedules betwee...

21h ago

Go to Apply

Customer Service - Self Storage Manager

Public Storage • Glendale, CA • 21h ago

Management & Administrative

21h ago

Go to Apply

Customer Service Associate - Temporary

Walgreens • Inglewood, CA • 21h ago

Management & Administrative

1870943BR Title: Customer Service Associate - Temporary Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous,...

21h ago

Go to Apply

Commercial Lines Account Manager

ReSource Pro • Los Angeles, CA • 21h ago

Management & Administrative

Do you enjoy finding collaborative solutions for customers and colleagues? Are you constantly learning and expanding your insurance industry knowledge? Come Join ReSource Pro! Your Role... ReSource Pro is looking for a k...

21h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)