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Position Summary:
Florida Atlantic University is seeking a Coordinator of Accounting and Finance. - Boca Raton, FL.
The Coordinator of Accounting and Finance enhances the academic effectiveness of Florida Atlantic University and its students, faculty and staff by providing support services specifically related to fiscal management, personnel services, purchasing, bursar functions and administrative technology.
Summary of Responsibilities:
Conducts the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase. This entails an evaluation of account codes, budget balances, and available cash.
Ensures that all contracts are completed prior to payment requests or requisitions moving forward by submitting all contracts for review and signature to the Division's Director of Finance and Accounting.
Ensures P-Card posting occurs within university-established timelines.
Maintains expense control spreadsheets for the department indexes and ensures that all expense logs are maintained by staff and reconciled in a timely manner. Performs secondary reconciliation of expenses. Reviews all encumbrances to ensure accuracy.
Provides monthly updates of expenses to the Director and reports any concerns to the Associate Director of Finance and Accounting.
Benchmarks current revenue and expenses to previous years.
Assists in maintaining accurate balances of all departmental open/blanket purchase orders and analyzes invoices for accuracy.
Provides review of all Internal Agreements, invoices & JEs prior to the Director and client signatures, as necessary.
Enters Requisitions into Workday and ensures that POs are created and invoices are approved and paid in a timely manner. Assist other departments in the division with their purchasing as needed.
Enters journals into Workday to recognize revenue from credit card payments and other departments, and enters other journals as needed.
Creates monthly revenue reconciliations between the accounting system and billing system and makes correcting entries as needed.
Enters purchase requests into Owl Central to obtain prior approval and confirm budget availability.
Creates and/or reviews on a timely basis Daily Tender Summaries, Credit Card Reconciliations, and Payroll Reconciliations and researches and resolves discrepancies with members of the Campus Recreation team and obtains approval on completed items from the Campus Recreation Director and Assistant Director of Finance and Accounting.
Provides monthly updates on revenue collection, noting which invoices are past 15 days due.
Participates in meetings of the Campus Recreation leadership team.
Communicates changes in University finance policy to departmental staff.
Assists with Audit Compliance of all Campus Recreation financial and administrative procedures.
Evaluates and provides feedback/recommendations regarding all departmental financial procedures.
Responsible for processing payments, entering requisitions, and P-card purchases related to club sports.
Provides assistance to the Assistant Director of Sports Programs
Assists professional staff with spending authorizations and expenditures related to conference and candidate recruitment travel.
Serves as the backup HR partner to help process student employees' onboarding and offboarding.
Staff Development and Supervision:
Oversees the hiring, training, scheduling, and supervision of Finance Intern(s).
Provides support and insight for student staff development opportunities.
Assists with the development of departmental strategic plan and annual assessment materials.
Serves on committees and provides assistance to the department and division as needed.
Perform other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master's degree in an appropriate area of specialization, or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.
Salary:
$48,000 per year for Bachelor's and $51,500 per year for Master's.
Exempt Administrative, Managerial, Professional (AMP)
College or Department:
Student Affairs: Finance Operations
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8a.m. - 5p.m. Some nights and weekends required.
Application Deadline:
2026-08-27
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Florida Atlantic University is Where Tomorrow Begins.
As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world.
As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year.
From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life.
For more information, visit www.fau.edu .
In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.
Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1.
Clery Act Information (https://www.fau.edu/police/clery.php)
Consumer Information
Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.
Florida Statute 1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
