Vendor Relations Administrative Assistant

B&H Photo • New York, NY • 1h ago

At over 50 years old and counting, B&H has built a reputation as the trusted resource for photography and videography enthusiasts via its NYC SuperStore and its award-winning website. Long known as "The Professional's Source", B&H is recognized by savvy consumers worldwide for its honest, knowledgeable guidance, expert tips and articles... and always-great prices.

B&H offers competitive salaries, medical benefits, a 401K plan, employee discounts and opportunities to grow within a high-energy, low-attitude environment. Make your move to B&H today!

Job Overview:

The administrative assistant provides support to the Vendor Relations Manager in his/her daily activities. S/he coordinates and organizes meetings with vendors, maintains manager's calendar, group inbox, and creates and processes vendor contracts- both new and renewals.

Essential Responsibilities:

Coordinate with vendors to set up meetings

Create new and renewal contracts corresponding to company policies and procedures.

Update and manage Salesforce database ensuring all the information is accurate and up to date

Work with the manager and vendors to plan product display strategy enhancing store's visual appeal

Maintains group inbox and ensures every email is assigned or actioned in a timely manner

Oversee organization of shared folders, keeping them organized and properly labeled for quick navigation

Additional Responsibilities:

Occasionally walk around the store to confirm store displays match existing contracts in the system

As assigned by the manager

Specific Knowledge, Skills and Abilities:

Exceptional writing, scheduling, communication, organization and interpersonal skills.

Efficient in proactively recognizing issues.

Proficient with MS office.

Ability to take initiative and execute good judgement

Preferred Education, Experience and Licenses:

Few years in administrative capacity supporting vendor management, store operations/ merchandising preferred

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex or gender, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please let us know.

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