Temporary Administrative Assistant, Senior R.F. Smith School of Chemical and Bi

Cornell University • Ithaca, NY • 6h ago

Who We AreBuilding on our 150-plus-year legacy as one of the nation's preeminent engineering colleges, the Cornell David A. Duffield College of Engineeringis a purpose-driven, inclusive community committed to developing the knowledge, capabilities, and people needed to forge a better future. Comprising more than 10 schools and departments, we are rooted in Ithaca, New York, with a growing presence in New York City and a global network of alumni and collaborators. Guided by our core values, our faculty and staff regularly engage across disciplines and intentionally bring together a range of perspectives as they lead and support ambitious efforts to tackle societal challenges, develop the next generation of leaders, and make a meaningful difference in the world.The Robert Frederick Smith School of Chemical and Biomolecular Engineering has a long and distinguished history of educating leaders across industry and academia. Graduates go on to make significant impactsinthe chemical, pharmaceutical, biomedical, biotechnology, energy, and related industries. TheSchool'sresearch and educational mission is guided by a focus on understanding complex biological and chemical systems across molecular, cellular, and organismal levels. The Opportunity:TheTemporaryAdministrative AssistantSeniorwill providecentral administrative support for the Robert Frederick Smith School of Chemical and Biomolecular Engineering at Cornell University, serving faculty, staff, students, and visitors. Reporting to the Assistant to the Directors, this role supports the daily operations of themain officereception area, ensuring smooth front office workflow anda high levelof service to the departmental community. The positionoversees3-5 student workers supporting front office operations andis responsible forcoordinating daily administrative functions and priorities. In addition, this position provides complex administrative support to faculty across a range of academic and service activities. The incumbent works independently, exercises sound judgment in prioritizing competing demandsand ensures accuracy and quality across all tasks. The role requires strong organizational skills, discretion in handling sensitive information, and the ability to proactivelyidentifyneeds and support efficient departmental operations. Essential Duties and ResponsibilitiesMain Office Coordination: Maintain a welcoming and professionalmain officeenvironment, greeting andassistingfaculty, staff, students, and visitors and providing general departmental information. Oversee3-5 student workers supporting front office operations, including assigning work, coordinating schedules, providing training, and reviewing and approvingtimesheetsandassigning work asappropriate. Providefront-line support for office operations, including answering and redirecting phone calls, responding to inquiries,bookingconference rooms,coordinating basic technology troubleshooting, and managing equipment sign-outs (e.g., laptops, cameras, A/V equipment). Serve as primary departmental contact for external vendors and service providers, including coordinating copier maintenance requests and other routine service needs. Coordinate routine access and compliance processes, including processing door access requests and verifying completion of required safetytrainings. Manage incoming and outgoing mail and packages, including sorting, routing, and recipient notifications;maintainbasic mailing supplies (USPS, FedEx, UPS). Support officelogisticsincluding photocopying, faxing, preparation of presentation materials, and routine correspondence via word processing and email. Support upkeep of shared departmental spaces, including kitchen, lounge, and conference rooms, by monitoring cleanliness and ensuring spaces are presentable for use.Faculty Administrative Support: * Provide high-level administrative support to fac

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