Job Description
The AP/AR Specialist manages end-to-end accounts payable and accounts receivable processes, ensuring accurate invoice processing, timely billing, and adherence to established financial procedures. This role supports both vendor and customer invoicing activities, maintains organized financial records, and contributes to efficient, compliant accounting operations.
Responsibilities
Retrieve vendor invoices from designated sources such as email, vendor portals, and other approved channels.
Review vendor invoices for completeness and required supporting documentation before processing.
Accurately enter vendor invoices into the procurement system to support downstream extraction, audit, and posting processes.
Verify invoice information, including vendor details, references, coding, and required approvals.
Communicate with vendors and internal departments to resolve missing documentation and invoice discrepancies.
Maintain organized electronic records of invoices and related supporting documentation.
Assist with accounts payable reporting and other administrative tasks as assigned.
Prepare and generate customer invoices accurately and in accordance with established processes.
Route customer invoices through established approval workflows with the Customer Management team prior to issuance.
Monitor customer invoice approval status and proactively follow up to ensure timely completion and issuance.
Coordinate with Customer Management and internal stakeholders to resolve billing questions and discrepancies.
Maintain accurate billing records and supporting documentation for accounts receivable activities.
Assist with customer billing inquiries and process invoice corrections when necessary.
Ensure compliance with company policies and established financial procedures in all AP and AR activities.
Maintain confidentiality of financial and customer information at all times.
Meet established processing deadlines and service level expectations for invoice and billing tasks.
Identify opportunities to improve workflow efficiency and process accuracy within AP and AR functions.
Perform additional accounting and administrative duties as assigned.
Essential Skills
3+ years of experience in accounts payable, accounts receivable, billing, or a related accounting role.
Hands-on experience working with ERP, procurement, or accounting systems.
Proficiency in Microsoft Excel and the Microsoft Office Suite.
Strong attention to detail with excellent organizational skills.
Effective verbal and written communication skills.
Ability to prioritize work and manage multiple deadlines with minimal supervision.
Practical experience in accounts payable / AP, including invoice processing and vendor management.
Practical experience in accounts receivable / AR, including billing and customer invoicing.
Demonstrated capability in handling AP/AR tasks in a structured, process-driven environment.
Additional Skills & Qualifications
Experience with procurement and invoice workflow systems.
Knowledge of invoice approval processes and billing controls.
Experience working in a high-volume invoice processing environment.
Comfort working with billing, invoicing, and AP/AR functions across multiple stakeholders.
Ability to contribute to process improvements and efficiency initiatives within the accounting function.
Job Type & Location
This is a Contract to Hire position based out of Atlanta, GA.
Pay and Benefits
The pay range for this position is $24.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Atlanta,GA.
Application Deadline
This position is anticipated to close on Aug 26, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
