Legal Secretary

Robert Half • Boca Raton, FL • 3h ago

Description We are looking for an experienced Legal Secretary to join a busy insurance defense law office in Boca Raton, Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a fully in-office setting and can quickly take ownership of day-to-day legal support duties with minimal direction. The role requires strong administrative judgment, excellent attention to detail, and the ability to keep attorneys organized in a fast-paced practice.

Responsibilities:

Prepare and transcribe attorney dictation accurately and efficiently, producing high-quality legal correspondence and case-related documents.

Coordinate calendars for attorneys and arrange key events such as depositions, hearings, client meetings, and other scheduled appointments.

Manage electronic court submissions and support filing activities to help maintain compliance with procedural deadlines.

Serve as a reliable point of contact for clients by handling communications clearly, promptly, and courteously.

Enter attorney time and related billing information into legal billing systems with a high level of accuracy.

Answer and route incoming calls while assisting with general office and administrative support tasks tied to legal matters.

Maintain organized case records and assist with routine legal secretarial work to keep matters moving forward without delay. Requirements - At least 3 years of recent experience in a Legal Assistant or Legal Secretary position.

Background supporting insurance defense matters in a law firm environment.

Demonstrated ability to perform effectively in an on-site office role Monday through Friday.

Strong typing skills, including the ability to transcribe dictation with speed and accuracy.

Hands-on experience with e-filing, court filings, and legal calendar coordination.

Familiarity with scheduling depositions, hearings, and attorney appointments.

Reliable work habits, strong organizational skills, and consistent attention to deadlines.

Spanish language skills are welcomed but are not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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