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Administrative Assistant

Robert Half • Williamson, NY • 7h ago

Description

Greet and assist visitors, clients, and employees in a professional and friendly manner.

Answer and route incoming calls, emails, and general inquiries.

Manage front desk operations, including mail distribution, office supplies, and meeting room scheduling.

Support planning and execution of internal meetings, events, and employee activities.

Coordinate event logistics such as invitations, catering, room setup, materials, and vendor communication.

Enter, update, and maintain employee records and HR data in internal systems with a high level of accuracy.

Assist with onboarding paperwork, personnel file maintenance, and other HR administrative tasks.

Prepare reports, spreadsheets, and correspondence as needed.

Maintain confidentiality of sensitive employee and company information.

Provide general administrative support to office leadership, HR, and operations team

Requirements

High school diploma or equivalent required; associate's degree preferred

1+ years of receptionist, administrative, HR support, or office coordination experience preferred.

Strong organizational skills and attention to detail

Proficiency in Microsoft Office Suite and ability to learn HRIS or other internal systems.

Excellent verbal and written communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Professional demeanor and strong customer service skills.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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