Job No: 542910
Work Type: Full-time
Location: YUMA
Categories: Administrative Support/Customer Service
ARIZONA DEPARTMENT OF CORRECTIONS, REHABILIATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE ASSISTANT III
Job Location:
Address: 7125 E. Juan Sanchez Blvd. San Luis, AZ 85349 https://corrections.az.gov/
Posting Details:
Salary: $38,400
Grade: 17
Closing Date: 8/24/2026
Job Summary:
Join ADCRR as a Full-Time Administrative Assistant III at ASPC-Yuma and be the behind-the-scenes "operations navigator" for the Physical Plant team. You'll help keep the Yuma complex running by managing physical plant budgets, reconciling expenses with the warehouse and business office, and making sure everything is documented, tracked, and audit-ready.
You'll also be the point person for procurement flow-helping move purchase requests through the Arizona Procurement Portal, receiving and organizing paperwork for products and contracted services, and coordinating ACJIS clearances for vendors and tradesmen while keeping records in line with the disposition schedule.
Day to day, you'll bring order and momentum to facility work: generating work orders, updating maintenance tracking logs from ongoing tasks to completed projects, compiling statistical data, and producing monthly project reports. On top of that, you'll support capital equipment cost tracking and help maintain Building Renewal information for reporting-plus you'll serve as the Physical Plant timekeeper, keeping schedules and entries on track.
If you like being organized, juggling details, and turning "a lot happening at once" into clear systems, this role is built for you.
Job Duties:
Prepares/prints purchase request, receives documents for services and contracted vendors
Inputs receiving documents for tracking purposes to the budget using APP
Performs other reconciliation
Manages the complex physical plant operations budget accounts to include input of purchases by tradesman, PPOA and warehouse
Handle phones, mail distribution, compose memos, order forms, maintain office supplies along with printer supplies, stock all sanitation consumables and other day to day stock items
Records and files work done by the physical plant staff, monthly project reports to include timeline and cost
Generates and tracks work orders entered on Maintenance Tracking log to show ongoing and completed work
Coordinates, compiles and consolidates statistical data and generates reports to include monthly and quarterly
Acts and the timekeeper for the physical plant
Other duties as assigned
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Arizona Department of Administration (ADOA) Personnel Rules and Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) policies and procedures
Principles and practices of administration and management; agency or program rules, regulations and operating procedures
Maintaining confidentiality of information and documentation
Departmental policy and procedures; management and supervision
Strong understanding of Microsoft Office, Google products (Sheets and Docs)
Skill in:
Verbal and written communication
Maintaining interpersonal relationships
Collaboration, tact, time and office management
Computer applications, research, report writing planning and customer service
Analytical, organizational and attention to detail
Ability to:
Work in a fast paced environment and make sound decisions
Interpret and communicate rules and regulations and apply interpretations
Manage and complete multiple projects simultaneously
Ability to interact with officials and the public
Maintain confidentiality and meet deadlines
Compose professional correspondence, reports and conduct research to compile data into reports while maintaining a good sense of changing priorities
Selective Preference(s):
Knowledge of computer programs to include MS Word, Excel, Google suite, Gmail, Sheets, Documents, Calendar
Three (3) years responsible administrative reporting to a Manager or Administrator
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
Positions in this classification participate in the Arizona State Retirement System (ASRS)
Enrollment eligibility will become effective after 27 weeks of employment
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
