Back to Jobs search

Accounting Assistant

Amazing Magnets LLC • Round Rock, TX • 1d ago

Key Accountabilities, Continuous Improvement and Standards:

Accounts Payable Processing

Receive, review, code, and enter vendor invoices accurately and on time.

Route invoices for proper approval according to company policy.

Prepare vendor payments, including checks, ACH, wire, and credit card payments as applicable.

Maintain accurate vendor records, including W-9s, payment terms, and contact information.

Reconcile vendor statements and resolve discrepancies in a timely manner.

Ensure AP documentation is complete, organized, and audit-ready.

Accounts Receivable Processing

Prepare and issue customer invoices accurately and on schedule.

Apply customer payments to the correct accounts and invoices.

Monitor customer balances and follow up on past-due invoices.

Support collections activity through professional customer communication.

Research and resolve billing discrepancies, short payments, credits, and unapplied cash.

Maintain accurate customer records and supporting documentation.

Reconciliations and Month-End Support

Assist the Accounting Manager with month-end close activities.

Reconcile assigned AP, AR, cash, credit card, or balance sheet accounts.

Identify and resolve transaction discrepancies before close deadlines.

Provide supporting schedules and documentation for financial reporting.

Help ensure the monthly close is completed accurately and on time.

NetSuite Data Accuracy and Process Discipline

Maintain accurate AP and AR transaction records in NetSuite.

Follow established workflows for approvals, coding, posting, and payment processing.

Identify opportunities to improve efficiency, accuracy, and documentation.

Assist with NetSuite cleanup, process automation, and reporting improvements.

Escalate system, process, or control issues to the Accounting Manager promptly.

Internal Controls and Compliance

Follow company policies for invoice approvals, payment authorization, customer billing, and cash application.

Maintain confidentiality of financial, customer, and vendor information.

Help ensure transactions comply with company accounting standards and internal control requirements.

Report unusual activity, discrepancies, or potential financial risks to the Accounting Manager.

Support the credit approval process through preliminary customer screening, verification, and risk assessment. Support audit preparation by providing documentation and transaction support.

Stakeholder, Vendor and Customer Support

Respond professionally and promptly to vendor, customer, and internal inquiries.

Partner with operations, purchasing, sales, and leadership teams to resolve invoice or payment issues.

Communicate clearly about missing approvals, billing questions, payment status, or account discrepancies.

Maintain a service-oriented approach while protecting accounting accuracy and control standards.

Monitor adherence to approved customer credit terms.

Validate and maintain resale certificates and or tax-exempt certificates

Values and Behaviors What "Living the Values" Looks Like in This Seat

Demonstrates accuracy, integrity, and accountability in every transaction.

Treats company, vendor, and customer financial information with strict confidentiality.

Follows through on invoices, approvals, reconciliations, and open issues without being reminded.

Communicates professionally with vendors, customers, and internal team members.

Shows strong attention to detail and catches errors before they become financial reporting issues.

Maintains organized records and audit-ready documentation.

Accenture • Austin, TX • 1d ago

Finance, Accounting & Banking

Accenture is a leading solutions and services company that helps the world's leading enterprises reinvent by building their digital core and unleashing the power of AI to create value at speed across the enterprise, brin...

1d ago

Go to Apply

Financial Reporting Accountant

Robert Half • Austin, TX • 1d ago

Finance, Accounting & Banking

Description I'm working with a confidential client to hire a Financial Reporting Accountant for their Austin-based team. This is a rare opportunity to join a company that truly values its people, offers 100% employer-pai...

1d ago

Go to Apply

Accounting Analyst - Hilton Austin

Hilton • Austin, TX • 1d ago

Finance, Accounting & Banking

Job Identification: 217664 Job Category: Finance and Accounting Job Schedule: Full time Equal Opportunity Employer EOE, including disability/vets Exceptional Hospitality Starts with You Picture yourself brightening someo...

1d ago

Go to Apply

Finance Manager

Penske Automotive • Leander, TX • 1d ago

Finance, Accounting & Banking

Hyundai of Leander, a Penske Automotive Group dealership, is looking for an experienced Finance Manager to join our team and deliver extraordinary customer experiences. JOIN OUR TEAM At Penske Automotive Group (PAG), we...

1d ago

Go to Apply

SVP, Finance and Strategic Development - Moneypass Group

Fiserv • Austin, TX • 1d ago

Finance, Accounting & Banking

Calling all innovators - find your future at Fiserv. We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations...

1d ago

Go to Apply

Program Manager, Accounting Transformation, Finance & Business Integration

Amazon • Austin, TX • 1d ago

Finance, Accounting & Banking

Description Amazon has an immediate opening for an Accounting Manager to join our Finance and Business Integration team. This candidate will work closely with accounting operations, business, finance, and technology team...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)