Summary The Management Analyst position is in San Antonio, Texas in the Community Living Centers (CLC) and the Geriatric Evaluation Management Clinics (GEM) within the South Texas Veterans Health Care System (STVHCS). The incumbent is responsible for administrative functions within CLCs and GEM clinics. This shall include fiscal, personnel, program and supply management. Responsibilities Duties may include but are not limited to: Knowledge of various methods of data gathering and analysis to include but not limited to development and administration of general clinical practices and applications, flowcharting or work processes and organizational design. Knowledge of administrative regulations and operating procedures to perform management studies, identifies potential problem areas and recommends changes in existing management systems or operations. Ability to establish and maintain effective working relationships, to include the ability to communicate both orally and in writing with individuals from a wide variety of educational and cultural backgrounds. Skill in application of fact-finding and investigative techniques; oral and written communications; and development of presentations and reports. Responsible for management of resources including authorized FTE, overtime, and fund control points to ensure that resources are within established ceilings and guidelines. Identify workload trends and perform statistical analyses to determine resource needs and projections to accurately compile analyze and prepare management reports such as the AIMS and Labor Mapping for fiscal and data validation purposes. Manages all CLC and GEM clinic Electronic Inventory Lists (EIL) for equipment by inventories; entering into VISTA all purchased equipment, new equipment, replacements, transfer of equipment, and turn in of equipment. Advises management of equipment replacement dates; coordinates with Bio-Med for repair/replacement; and coordinates equipment loans/trials. Works with the GEC AO in the development of proposals and new CLC/GEM programs, ensuring that they are consistent with both system and service mission and goals. Assists with data collection, compilation, and graphic display of data. This may include completing pre-survey questionnaires, updating and revising policy and procedure manuals, and assuring that patient and CLC program records and maintained appropriately. Prepares all CLCs and GEM clinics program reports and contributes to the Business Plan and other report(s) as needed. Works with the GEC AO in the development of proposals and new CLC/GEM programs, ensuring that they are consistent with both system and service mission and goals. This may include a thorough cost analysis and identification of budget, space, FTE, equipment and supply requirements. Coordinates CLC quality improvement activities with GEC AO, Quality Improvement (QI) Coordinator, and Infection Control Nurse. Assists with data collection, compilation, and graphic display of data. Delegated as CLC Program Safety Officer, ensuring compliance with established safety policies and ensures that personnel receive the appropriate safety training. Delegated GEC Automated Data Processing Applications Coordinator (ADPAC), the Systems Administrator for AccuCare, and is responsible for evaluating the accuracy of data assuring that hardware, software and network resource components are working, and reported to GEC leadership. Work Schedule: Monday-Friday, 7:30am - 4:00pm Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD1593A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: A pre-placement physical examination may be required, depending on the needs of the organization. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge and understanding of health services administration principles, including long-term care concepts, organizational behavior, financial management, and the application of statistical methods to support decision-making; Knowledge of VA policies and procedures related to VA mission, goals, and the operations of Geriatrics and Extended Care (GEC) programs; Knowledge of budgeting concepts and procedures, including and understanding of principles of cost benefit analysis to analyze the effect of programs or organizational changes on GEC and medical center costs, fund control points and time and leave costing; Oral and written communication skills for preparing status reports, policies, memorandums, and for maintaining positive and effective interactions with all services involved in extended care operations; Knowledge of Total Quality Improvement/Quality Management principles in healthcare and the ability to assist with data entry and analysis of TQI metrics within the department; and Ability to identify, analyze, and resolve problems using sound judgement and effective conflict-resolution strategies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of a master's or equivalent graduate degree, successfully completed two (2) full years of progressively higher level graduate education leading to such a degree, LL.B or J.D. if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position.. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have combinations of successfully completed graduate-level education (beyond the first year) and specialized experience, as described above, to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The position requires considerable movement throughout the STVHCS and on occasions with affiliated learning centers. Work Environment: The work is performed primarily in an office setting but may require performance of work responsibility in patient care areas. Inherent in all work environments is the necessity for positive marketing, confidentiality of information, and of meeting outcomes. All interactions, in all environments with all others, will be respectful and held in strict confidence. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Failure to provide transcripts may result in non-referral of your application if education cannot be verified. NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
