Administrative Assistant II

Robert Half • Norwalk, CT • 4h ago

Description

We are looking for an organized BILINGUAL SPANISH SPEAKING Administrative Assistant II to provide day-to-day support for the Health Department in Connecticut. This long-term contract position is ideal for someone who communicates clearly, manages details accurately, and enjoys assisting both internal teams and the public in a fast-paced government environment. The role includes administrative coordination, records management, payment tracking, and front-office support while working closely with inspectors, department staff, and other administrative team members.

Responsibilities:

Provide administrative support to the Health Department by handling correspondence, preparing mailings, and maintaining organized office records.

Process housing registration documents, manage renewal-related paperwork, and distribute licenses and official notices in a timely manner.

Receive, record, and track fees, payments, and tax-related information while ensuring documentation is accurate and complete.

Prepare certified mailings, create copies of violation notices, and coordinate the delivery of information to other city departments as needed.

Enter and update data in department systems with a high level of accuracy to support compliance and operational reporting.

Assist residents, visitors, and internal staff by answering questions, responding to inbound calls, and delivering attentive customer service at the front desk.

Work collaboratively with other administrative personnel and health inspectors to support daily department operations and ongoing training activities.

Anticipate administrative needs, follow up on outstanding items, and help resolve routine office challenges in a proactive manner.

Requirements - Prior experience in administrative support, office coordination, or receptionist-related work.

Strong data entry skills with close attention to accuracy, organization, and recordkeeping.

Ability to manage inbound calls, written correspondence, and in-person inquiries in a detail-oriented manner.

Experience handling payments, fees, or other transactional documentation within an office setting.

Comfortable working as part of a team while also managing assigned tasks independently.

Spanish-speaking ability is required to effectively assist a diverse community.

Proficiency with general administrative office tasks, including filing, copying, mailing, and document preparation. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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