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Administrative Assistant III

Texas State University • San Marcos, TX • 1d ago

Posting Information

Posting Number2026723

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentEnglish

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,646 - $4,400

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Basic math skills

Ability to prioritize own workload as various deadlines change during the semester

Ability to use the following University systems: Internet Native Banner ( INB ); SAP ; SSB ; Logi

Demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students

Preferred Qualifications

Ability to develop semester schedules for 100+ faculty and assign classroom and office space

Ability to act as office manager

Ability to assist program faculty, directors, and coordinators in completing tasks

Ability to propose and develop needed projects to streamline departmental processes

Job Description

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties

Develop course schedules for faculty

Oversee registration activities such as adds/drop and departmental approvals, students enrolled in wrong classes, necessary overrides, administrative course changes

Monitor course enrollments and make decisions, as needed

Oversee hiring procedures for all salaried hires; maintain candidate files; prepare new hire packets

Oversee certain departmental budgets

Submit PCRs for all salaried departmental hires

Prepare documents (minutes, reports based on oral or written instructions, department statistics reports, etc.)

Assist departmental advisor with course substitutions and other curricular matters

Act as liaison between chair and students/faculty; answer questions, take messages, make appointments

Act as liaison and provide leadership with other administrative assistants and technical staff in the department

Act as liaison with program faculty, directors, and coordinators

Serve as time administrator as needed for staff, faculty, and graduate assistants

Coordinate/plan annual departmental events

Develop and maintain a filing and tracking system for general correspondence, employment inquiries, faculty personnel files

Additional Information to Applicants

Job Open Date08/07/2026

Job Close Date (posting closes at midnight)08/21/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/58101

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