Administrative Assistant

Robert Half • Rochester, MI • 2h ago

Description We are looking for an Administrative Assistant to support a busy commercial contracting team in Michigan. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping projects organized, coordinating with multiple stakeholders, and providing dependable administrative support in a construction-focused environment. The person in this role will work closely with project leadership and estimating staff to help maintain smooth day-to-day operations.

Responsibilities:

Provide administrative support to project managers and estimating leadership, helping keep schedules, documents, and communications organized.

Partner with estimating team members to prepare, update, and track information related to bids, proposals, and project documentation.

Reach out to vendors and subcontractors to gather updates, confirm details, and support timely follow-up on outstanding items.

Answer incoming calls, direct inquiries appropriately, and serve as a reliable first point of contact for office communications.

Enter and maintain accurate data in internal records, spreadsheets, and project files to support ongoing construction activities.

Assist with organizing construction-related documents, ensuring materials are filed correctly and easy for the team to access.

Support general front office and receptionist tasks as needed to help the administrative function run efficiently.

Take on additional administrative assignments that contribute to the success of the team and project workflow. Requirements - Prior experience in an administrative assistant, office support, or receptionist position.

Ability to manage inbound calls professionally and communicate effectively with internal teams and external partners.

Strong data entry skills with a high level of accuracy and attention to detail.

Comfortable supporting documentation and administrative processes within a construction or commercial contracting environment.

Familiarity with construction documents, estimating support, or subcontractor and vendor coordination is preferred.

Strong organizational skills with the ability to handle multiple priorities in a fast-paced office setting.

Proficiency with standard office software and general administrative tools. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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