Accounts Receivable & Billing Specialist
High-Volume Billing | Cash Applications | Customer Account Management
Join a growing team where your attention to detail and problem-solving skills will make a direct impact on the company's financial operations. We're seeking an Accounts Receivable & Billing Specialist to support billing, cash applications, account reconciliations, and customer account management in a fast-paced environment. This role is ideal for someone who enjoys working with numbers, building relationships, and resolving complex billing issues while ensuring accurate and timely payment processing.
What You'll Do
Generate and distribute customer invoices based on contracts, purchase orders, and services provided
Review purchase orders, pricing, contract terms, and sales orders to ensure accurate billing
Process and apply customer payments, including ACH, wire transfers, checks, and credit card transactions
Reconcile daily deposits and research discrepancies
Partner with customers and internal teams to resolve billing questions, payment issues, and account discrepancies
Manage deductions related to pricing variances, short shipments, delivery claims, and other customer disputes
Process credit memos, adjustments, refunds, and approved write-offs
Maintain accurate customer account records and support account balancing activities
Assist with audit requests and provide supporting documentation as needed
Cross-train with team members and provide support across AR functions
Support compliance with company policies, procedures, and industry regulations
Qualifications
2+ years of Accounts Receivable, billing, or cash application experience
Experience with high-volume and complex billing environments
Strong understanding of payment processing, cash applications, and account reconciliations
Experience working with ERP systems; Dynamics 365 experience is a plus
Proficiency in Microsoft Excel and Microsoft Office applications
Strong 10-key and data entry skills
Excellent attention to detail and organizational abilities
Strong written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Sound judgment and the ability to handle confidential financial information professionally
Preferred Qualifications
Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent work experience
Experience within manufacturing, distribution, food production, or other high-volume transactional environments
Familiarity with customer deductions, chargebacks, and dispute resolution
Experience working with industry-specific regulatory billing requirements
Why Join Us?
Opportunity to play a key role in the company's cash flow and financial operations
Collaborative team environment with strong cross-functional partnerships
Exposure to complex billing, customer account management, and collections support
Stable organization with opportunities for growth and development
Fast-paced environment where your contributions are visible and valued
Opportunity to expand your accounting and finance experience beyond traditional AR responsibilities
Work Environment
Professional office environment
Monday through Friday schedule, generally 8:00 AM to 4:30 PM, with some flexibility
Collaborative team setting with regular interaction across departments
Business professional dress code
Supportive culture focused on accuracy, accountability, and continuous improvement
Job Type & Location
This is a Contract position based out of Visalia, CA.
Pay and Benefits
The pay range for this position is $22.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Visalia,CA.
Application Deadline
This position is anticipated to close on Aug 20, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
