Summary This vacancy is for an Administrative Specialist in the Economic Development Administration within the Department of Commerce. The incumbent provides administrative support and coordination for the Office of Finance and Management Services, including office operations, reception, tracking systems, property management, human resources, budget, procurement, travel, and other administrative functions. Responsibilities As an Administrative Specialist, you will perform the following duties: Maintains records management policies and procedures and circulates such material concerning procedural changes and policy matters that affect program operations. Performs a variety of administrative duties for the team. Using various office automation hardware and software. Prepares forms. correspondence and other documents following correspondence procedures and guidelines. Works with a variety of standard procedures to retrieve and edit a variety of standard and nonstandard documents. Makes domestic and/or international arrangements for travel. Coordinates schedules of visits, transportation. and hotel reservations. As necessary, keeps in contact with the supervisor in route and submits travel vouchers upon completion of trip. Serves as timekeeper answering questions/resolving issues related to time and attendance and conducting leave audits; serves as point of contact for security badges, scheduling appointments and initiating requests for renewals; and serves as point of contact for service awards. maintaining master list of years of service as well as preparing and distributing award certificates and pins. Serves as the purchase card holder for the office responsible for preparing and maintaining the necessary control mechanisms of requisition requests in procuring a variety of supplies and office equipment. Establishes and maintains office records, procedures, reference materials. and technical subject matter files. Supports the onboarding team, as needed, and performs other duties as assigned. This Job Opportunity Announcement may be used to fill other Administrative Specialist GS-0301-9, GS-11 positions within the Department of Commerce in the same geographical location or local commuting area with the same qualifications and specialized experience. This position is also advertised under EDA-OFMS-ST-26-13028546, which is open to Merit Promotion/Direct Hire/Delegated Examining eligible applicants. You must apply to both announcements if you want to be considered for both. Requirements Conditions of Employment You must be a U.S. citizen to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. A probationary period may be required. Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see https://www.sss.gov/). If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. Bargaining Unit Position: No Confidential Financial Disclosure Report (OGE form 450): No Permanent Change of Duty Station (PCS) Expense: will not be paid License required: No Drug Test Required: No Pre-employment physical required: No Qualifications Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Occupational-Series Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. TO QUALIFY AT THE GS-9 LEVEL: SPECIALIZED EXPERIENCE: You must possess one full year (52 weeks) of specialized experience equivalent to the GS-7 level in the Federal service. Specialized experience is defined as preparing and reviewing administrative documents, such as HR policies or forms, SOPs, office records, or personnel records, etc; AND serving as a primary point of contact for internal and external customers, addressing inquiries and resolving issues in a timely, professional manner; AND applying fundamental knowledge in administrative areas such as data entry, scheduling, timekeeping, human resources processes, records-keeping, travel, or budget and financial tracking, etc. -OR- SUBSTITUTION OF EDUCATION: Master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, or LL.B. or J.D., if related. -OR- COMBINATION OF EDUCATION AND EXPERIENCE: A combination of education and specialized experience as described above to meet 100% of the qualification requirements for this position. Note: Only graduate education in excess of 1 full year is qualifying for combination of education and experience. Education See Qualifications Above. NOTE: Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration. Additional Information The following links provide information on various hiring authorities that do not fall under competitive examining procedures; however, they may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment. Career Transition Assistance Plan (CTAP) Interagency Career Transition Assistance Plan (ICTAP) Military Spouse Non-Competitive Hiring Authority ICTAP and CTAP Eligibles: CTAP and ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition Military Spouse The spouse of a member of the armed forces seeking eligibility under the non-competitive hiring authority of certain military spouse MUST submit various required documentation by the closing date of the announcement in accordance with one of the three below eligibilities: 1.) Spouse of a member of the armed forces serving on active duty, 2.) Spouse of service member who incurred a 100% disability, or 3.) Un-remarried widow or widower of a service member killed while performing active duty. Please review the "Required Documents" Section for specific documents pertaining to each of the above eligibilities that MUST be included with your application, if you are applying as a Military Spouse. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES, or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Reasonable Accommodations (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
