Administrative Assistant - Professional Practice

Mayo Clinic • Phoenix, AZ • 5h ago

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical: Multiple plan options.

Dental: Delta Dental or reimbursement account for flexible coverage.

Vision: Affordable plan with national network.

Pre-Tax Savings: HSA and FSAs for eligible expenses.

Retirement: Competitive retirement package to secure your future.

Responsibilities

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

Qualifications

High school diploma or GED equivalent required. Some college preferred.

Three years of secretarial experience preferred.

Possesses high-level skills in:

Attention to detail

Organization

Customer service

Professionalism

Interpersonal relations

Written and oral communication

Ability to prioritize

Frequently and quickly shift tasks and adapt to a rapidly changing environment.

Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last five years.

Must be proficient with MS Office Suite (e.g., Outlook, Word, Excel), including high volume calendar management/scheduling.

Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint).

Exemption Status

Nonexempt

Compensation Detail

$22.12 - $31.21/ hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

Schedule Details

Days Flexible, business hours as needed Monday-Friday

Weekend Schedule

No weekends No call

International Assignment

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Danelle White

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Go to Apply

Operations Manager, Distribution Center

SIMOS • Litchfield Park, AZ • 3h ago

Management & Administrative

Overview: The Operations Manager is responsible for the overall leadership of the SIMOS operation. This position is accountable for safety, quality, service, financial performance, customer satisfaction, and team develop...

3h ago

Go to Apply

Fueling Operations Support Manager - REMOTE

Ryder System • Phoenix, AZ • 3h ago

Management & Administrative

Job Seekers can review the Job Applicant Privacy Policy by clicking here ( http://ryder.com/job-applicant-privacy-policy ) . Job Description : Summary A Fueling Operations Support Manager provides a wide range of technic...

3h ago

Go to Apply

Manager, Cloud Network Operations

Robert Half • Phoenix, AZ • 4h ago

Management & Administrative

Description About the Role We're looking for a hands-on Cloud Operations Manager to lead a growing cloud governance and infrastructure function. This role owns the standards, security posture, and reliability of our Azur...

4h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)