Administrative Assistant

Robert Half • Hoboken, NJ • 2h ago

Description We are looking for a detail-oriented Administrative Assistant to support undergraduate student life operations in Hoboken, New Jersey. This is a Contract position in a university setting, ideal for someone who enjoys balancing front-office support, customer service, and administrative coordination in a busy campus environment. The role is fully onsite and offers the opportunity to assist students, staff, and campus partners while helping manage financial and operational activities for student organizations.

Responsibilities:

Provide front-desk and office support by greeting students, employees, and visitors and directing inquiries professionally.

Handle administrative and data entry tasks related to purchasing activity for student organizations and departmental needs.

Review and reconcile purchasing card charges, reimbursements, and other financial records with accuracy and timeliness.

Maintain organized records for vendor paperwork, agreements, insurance documents, and related compliance materials.

Use university systems such as Workday and Concur to submit purchase requests, process transactions, and monitor approvals.

Respond to questions from student organizations regarding spending procedures, contracts, and purchasing documentation.

Assist with budget tracking and help monitor financial activity across a large volume of student organization transactions.

Support the planning and execution of campus events and provide administrative assistance on special projects as needed. Requirements - Prior experience in administrative support, office coordination, reception, or a similar business support role.

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Clear and detail-oriented communication skills, including strong customer service abilities in person and by phone.

Comfort working with data entry, financial documentation, and detailed recordkeeping responsibilities.

Ability to interact effectively with students, faculty, staff, and external visitors.

Experience with expense reconciliation, purchasing support, or other finance-related administrative tasks is preferred.

Familiarity with systems such as Workday or Concur is helpful, though training can be provided. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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