Title: Admin Specialist III
Company: Tampa Electric Company
State and City: Florida - Tampa
Shift: 8 Hr. X 5 Days
POSITION CONCEPT:
The Administrative Specialist III works under limited supervision and performs a variety of administrative duties for the facility services team. Communicate and coordinate with Facility Services personnel, intra-company personnel, vendors, contractors, and external customers as required. Performs a variety of administrative tasks including department payroll and acts as SAP representative. Responds to non-routine, moderately complex inquires and customer calls concerning area activities with some degree of latitude and judgment using existing policies and procedures. The lead point of contact for Facility Services Contractor Access Management program.
DUTIES AND RESPONSIBILITIES:
Handles non-routine external and internal calls and inquires. Serves as the first level of support for customer problem resolution.
Acts as SAP representative - processing departmental invoices, tracking costs and approval limits, reviews purchase order limits and creates and submits reports to upper management concerning purchase order budgetary items. Coordinates collection and preparation of operating unit reports. Prepare simple analyses of requested information or data. Responsible for maintenance of blanket purchase orders, listings and processing over 300 invoices monthly. Extensive interaction with Accounts Payable and suppliers to research and resolve discrepancies.
Processes operating payroll for office, supervisory and IBEW employees using Workman Payroll System.
Oversees the coordination activities for all internal resources
Carries out special projects and assignments as requested; compile, analyze and prepare data for administrative reports and presentations. Collects and input data and creates reports for the Refrigerant Compliance Management project using RCM software.
Organize and maintain record retention files. Collect, calculate and submit Visa and expense reports for supervisors. Interacts with Claims Department to collect data and to create and file reports for Tampa Electric Company Property Damage Reports.
Coordinate with other support staff to ensure smooth implementation/completion of activities and workflow. Makes interpretations and recommendations as appropriate. Performs System Maintenance on the Facility Services Work Management System using Workman software.
Set up and maintain files of documents and records, ensuring accurate and logical organization of files to control confidentiality of files as necessary.
Responsible for maintaining petty cash and serves as OHSA clerk for the department maintaining all safety records, reports and awards.
Serves as lead contact, responsible for the Contractor Access Management program for Facility Services, with minimal supervision. Coordinates/schedules the training and safety courses, as well as, orders and issues contractor's ID badges. Insures contractors have met all NERC security requirements each year to obtain clearance for Tampa Electric property, as required by NERC compliant areas.
Other administrative duties as assigned
EDUCATION:
Required: High school diploma or GED required.
Preferred: Associate's Degree from an accredited college/University preferred.
EXPERIENCE:
Required: Minimum of four years of related administrative experience in progressively more complex roles/assignments required. A college degree from an accredited institution may be considered in lieu of up to 2 years of the overall related experience.
Preferred: Experience in a utility @type environment strongly desired. Experience in SAP or Workman.
Invoice Management / Purchase Orders
KNOWLEDGE/SKILLS/ABILITIES:
Required: Strong oral and written communication skills, interpersonal skills and administrative skills. Must be detail-oriented, communicate effectively and have the ability to interpret and comprehend policies, procedures and instructions. Knowledge of departmental operations, policies and procedures (i.e. contractual agreements, administrative policies). Knowledge of company budgetary methodology and procedures, and other company policies. Must be able to efficiently use computer hardware and software for spreadsheet design and data manipulation/analysis; produce graphic material and presentations.
COMPETENCIES:
Builds Strong, Collaborative Relationships
Cultivates Innovation and Embraces Change
Develops People and Teams
Drives Operational Excellence for Customers
Speaks Up on Safety, Health, and the Environment
Takes Ownership & Acts with Integrity
Thinks Strategically & Exercises Sound Judgment
The successful applicant will be required to take and pass a Baseline Medical Examination as part of the pre-employment screening once an offer has been accepted. A pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening.
For jobs with physical required, list the physical that applies in the posting
Must successfully complete the following physical worker medical exam: (list one)
Baseline Medical Examination (generic physical for all jobs requiring physicals)
TECO offers a competitive Benefits package!!**
Competitive Salary 401k Savings plan w/ company matching Pension plan Paid time off Paid Holiday time Medical, Prescription Drug, & Dental Coverage Tuition Assistance Program Employee Assistance Program Wellness Programs On-site Fitness Centers Bonus Plan and more!
STORM DUTY REQUIREMENTS ....Please make sure to read below!!! Responding to storms will be considered a condition of employment.
TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.
TECO Energy is proud to be an Equal Opportunity Employer.
TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.
In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.
Pay Transparency Non-Discrimination Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
ADA policy
It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.
Application accommodations
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.
Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.
Nearest Major Market: Tampa
Job Segment: Facilities, SAP, ERP, Operations, Technology
