Job Title: Accounts Payable Specialist (Temp, 2-4 Years Experience)Job Description
This temporary Accounts Payable Specialist role focuses on high-volume invoice processing, vendor compliance review, and accurate billing support for a defined 90-120 day assignment, with the potential for extension based on project needs. You will compile and process invoices, reconcile batches, and support bookkeeping activities to ensure timely and accurate payments while preventing duplicate transactions. This position is ideal for an accounting professional with 2-4 years of financial or accounting experience and hands-on exposure to Nexus, Bottomline, and preferably Yardi.
Responsibilities
Process high-volume accounts payable invoices from Monday to Friday, 9:00 a.m. to 5:00 p.m., ensuring accuracy, completeness, and timely entry.
Review previous invoices to determine which items require processing and identify those already paid to prevent duplicate payments.
Use Nexus and Bottomline systems to enter, code, and process AP invoices in alignment with established procedures.
Compile data, compute fees and charges, and prepare invoices and billing statements for items purchased or services rendered.
Compute company charges and itemize statements or invoices, ensuring all amounts, terms, and supporting documentation are accurate.
Assist with payroll-related computations as needed, applying basic accounting and mathematical principles.
Prepare itemized statements, bills, or invoices and record amounts due, maintaining clear and organized billing records.
Reconcile batch control totals with source documents or computer listings to locate errors, encode correct amounts, and prepare correction records.
Reconcile and post receipts for cash received by various departments, ensuring proper allocation and documentation.
Perform bookkeeping tasks, including posting data, updating ledgers, and maintaining records related to costs, shipments, and payments.
Support vendor management activities, including reviewing W-9 forms and Certificates of Insurance (COI) for compliance requirements.
Collaborate with internal teams to resolve discrepancies, clarify invoice details, and ensure smooth payment processing.
Maintain adherence to relevant policies, procedures, and regulations related to accounting and financial operations.
Use Microsoft Word, Excel, PowerPoint, and related accounting software to prepare reports, maintain records, and support daily operations.
Manage workload independently, prioritize tasks, and meet deadlines in a high-volume environment.
Demonstrate strong attention to detail and critical thinking when reviewing financial data, identifying issues, and implementing corrections.
Essential Skills
2-4 years of financial and/or accounting experience in accounts payable, billing, or a closely related function.
Proven experience with high-volume accounts payable invoice processing and reconciliation.
Hands-on experience using Nexus and Bottomline for AP invoice processing.
Strong understanding of accounts payable processes, invoice lifecycle, and vendor payment workflows.
Ability to compile data, compute fees and charges, and prepare accurate invoices and billing statements.
Experience reconciling batch control totals with source documents or system reports and preparing correction records.
Proficiency in basic bookkeeping tasks, including posting data and maintaining cost and shipment records.
Solid verbal and written communication skills for interacting with internal teams and vendors.
Strong attention to detail and critical thinking skills when working with financial data.
Ability to work independently and manage time effectively in a structured, deadline-driven environment.
Ability to apply accounting and mathematical principles to daily tasks and problem-solving.
Knowledge of federal, state, and company policies, procedures, and regulations as they relate to accounting.
Previous experience with computer applications such as Microsoft Word, Excel, PowerPoint, and related accounting software.
High school diploma or GED.
Additional Skills & Qualifications
Associate's degree in accounting or a related financial discipline is preferred.
Experience with Yardi accounting software is strongly preferred.
Familiarity with vendor management processes, including W-9 and Certificate of Insurance (COI) review for compliance.
Background in computing payroll or supporting payroll-related calculations is a plus.
Experience working in a high-volume, deadline-driven finance or accounting environment.
Comfort working with multiple systems and tools to support AP and billing processes.
Work Environment
This role is based on-site at a client location in New York, NY, within a professional office environment. The position follows a standard Monday through Friday schedule, from 9:00 a.m. to 5:00 p.m., for a 40-hour workweek. You will work primarily with accounting and financial software, including Nexus, Bottomline, and potentially Yardi, along with Microsoft Office applications such as Word, Excel, and PowerPoint. The environment is structured and detail-oriented, with a focus on accuracy, compliance, and timely processing of high-volume accounts payable and billing activities. Professional business attire is expected in alignment with a traditional office setting.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Aug 13, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
