Accounts Payable Specialist (Open to Billing, Retail, Customer Service & Administrative Backgrounds)
Join a company where your attention to detail, customer service mindset, and financial skills can make a real impact.
We are seeking an Accounts Payable Specialist to become a valued member of a close-knit, supportive team. Whether your experience comes from accounts payable, billing, retail, customer service, banking, administrative support, bookkeeping, or another environment where you've handled payments, transactions, reconciliations, invoices, or financial records, we'd love to hear from you.
This is an excellent opportunity for someone who enjoys staying organized, solving problems, working with people, and being part of a company that genuinely values its employees. You'll have the chance to develop your skills, contribute to a collaborative team, and build a long-term career with a stable and growing organization.
Don't Meet Every Requirement? Apply Anyway!
We recognize that great talent comes from many different backgrounds. While previous Accounts Payable experience is certainly valuable, we're also interested in candidates who have worked in billing, customer service, retail operations, banking, bookkeeping, administrative support, payment processing, credit card reconciliation, cash handling, or other roles where accuracy, organization, and financial transactions were part of your day-to-day responsibilities.
If you're eager to learn, enjoy working with numbers and details, and are looking for a company where you can grow, we'd love to hear from you.
Responsibilities
Process vendor invoices accurately and efficiently while ensuring proper approvals and documentation.
Review invoice details including pricing, quantities, payment terms, taxes, and supporting documents.
Research and resolve discrepancies by partnering with internal teams and vendors.
Prepare and process vendor payments through ACH, checks, wire transfers, and other payment methods.
Maintain accurate vendor records including payment terms, tax documentation, remittance information, and contact details.
Respond to vendor and internal inquiries regarding invoice status, payments, credits, and account balances.
Assist with account reconciliations, accruals, and month-end closing activities.
Support audit requests by maintaining complete and organized records.
Monitor outstanding invoices and ensure timely payments.
Identify opportunities to improve processes and increase efficiency.
Collaborate with Finance, Procurement, Operations, and other departments.
Assist with front desk responsibilities including greeting visitors, answering incoming calls, and supporting daily office operations.
What We're Looking For
Experience with billing, invoicing, payment processing, cash handling, bookkeeping, reconciliations, financial transactions, or customer account management.
Strong attention to detail and organizational skills.
Ability to work efficiently in a fast-paced environment while managing multiple priorities.
Comfortable using Microsoft Office, particularly Excel.
Strong communication and customer service skills.
Experience with ERP systems is a plus, but not required.
Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred but not required.
Why You'll Love Working Here
Join a supportive team with long-tenured employees and a welcoming culture.
Opportunity to learn, grow, and make an immediate impact.
Weekly ice cream socials and annual company events.
Collaborative environment where your contributions are valued.
401(k) with company match.
Fully paid final week of December off.
Stable organization with strong employee retention and a team-first mentality.
Schedule
Monday - Thursday: 8:00 AM - 5:00 PM
Friday: 8:00 AM - 4:00 PM
If you're looking for an opportunity where you can leverage your billing, financial, administrative, retail, banking, or customer service experience and join a company that truly invests in its people, we encourage you to apply today. We are excited to meet individuals from a variety of industries and backgrounds who are eager to grow their careers.
Job Type & Location
This is a Permanent position based out of Chester, New York.
Pay and Benefits
The pay range for this position is $18.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Chester,New York.
Application Deadline
This position is anticipated to close on Aug 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
