Job Description
Accountant / Accounts Payable Assistant
Data Center Construction Project
Position Summary
The Accountant / Accounts Payable Assistant supports the project accounting and finance team on a large-scale data center construction project. This role is responsible for processing miscellaneous invoices, performing accurate data entry, coding expenses to the appropriate cost accounts, managing credit card transactions, and maintaining financial records. The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced construction environment while supporting project managers, vendors, subcontractors, and corporate accounting teams.
Key Responsibilities
Invoice Processing
Review, enter, and process miscellaneous invoices for project-related expenses.
Verify invoice accuracy, supporting documentation, approvals, and purchase order references.
Track invoice status and ensure timely processing and payment.
Communicate with vendors and project teams regarding invoice discrepancies or missing information.
Maintain organized digital and physical invoice records.
Data Entry & Financial Administration
Perform high-volume data entry with a high level of accuracy and attention to detail.
Enter project costs, vendor information, receipts, and financial transactions into accounting systems.
Assist with maintaining project budgets and cost-tracking reports.
Update accounting databases and financial spreadsheets regularly.
Support month-end and year-end accounting activities.
Cost Coding & Expense Allocation
Accurately code invoices, receipts, and expenses to the appropriate project, cost code, general ledger account, or department.
Review transactions to ensure compliance with company accounting procedures.
Assist project teams with correcting coding errors and resolving account discrepancies.
Maintain consistency between project cost reports and accounting records.
Credit Card Processing
Process and reconcile company credit card transactions.
Review receipts and supporting documentation for completeness and compliance.
Track outstanding credit card receipts and follow up with employees as needed.
Ensure charges are properly coded and allocated to the correct project cost centers.
Assist with monthly credit card reconciliations and reporting.
Reporting & Reconciliation
Support account reconciliations and expense tracking activities.
Assist with preparing financial reports and cost summaries.
Research and resolve discrepancies in invoices, purchase orders, and vendor statements.
Monitor aging reports and coordinate with accounting personnel on outstanding issues.
Maintain accurate records for audits and project closeout documentation.
Vendor & Project Team Support
Serve as a point of contact for vendor payment inquiries.
Coordinate with project managers, procurement teams, and field personnel regarding financial transactions.
Assist with onboarding new vendors and maintaining vendor records.
Support project accounting functions throughout the construction lifecycle.
Required Qualifications
High school diploma or GED required.
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
1-3+ years of accounting, accounts payable, bookkeeping, or finance experience.
Strong data entry and administrative skills.
Experience processing invoices and reconciling expenses.
Proficiency in Microsoft Excel, Outlook, and accounting software.
Strong organizational, analytical, and problem-solving abilities.
Excellent attention to detail and accuracy.
Preferred Qualifications
Construction, contractor, or project accounting experience.
Experience supporting large commercial, industrial, or data center projects.
Familiarity with ERP systems such as Oracle, SAP, Viewpoint, CMiC, Spectrum, or similar platforms.
Understanding of project cost codes and construction financial processes.
Knowledge of accounts payable procedures and financial controls.
Key Skills
Accounts Payable
Miscellaneous Invoice Processing
Data Entry
Cost Coding
Credit Card Reconciliation
Financial Recordkeeping
Vendor Management
Microsoft Excel
Attention to Detail
Organization & Time Management
Expense Tracking
Problem Solving
Career Path
This role provides a strong foundation in project accounting and construction finance and can progress into:
Project Accountant
Accounts Payable Specialist
Construction Accountant
Senior Project Accountant
Accounting Manager
Finance Manager
This position is ideal for someone seeking to build a long-term career in accounting and financial operations while supporting large-scale data center construction projects.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
Accountant / Accounts Payable Assistant
Data Center Construction Project
Position Summary
The Accountant / Accounts Payable Assistant supports the project accounting and finance team on a large-scale data center construction project. This role is responsible for processing miscellaneous invoices, performing accurate data entry, coding expenses to the appropriate cost accounts, managing credit card transactions, and maintaining financial records. The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced construction environment while supporting project managers, vendors, subcontractors, and corporate accounting teams.
Key Responsibilities
Invoice Processing
Review, enter, and process miscellaneous invoices for project-related expenses.
Verify invoice accuracy, supporting documentation, approvals, and purchase order references.
Track invoice status and ensure timely processing and payment.
Communicate with vendors and project teams regarding invoice discrepancies or missing information.
Maintain organized digital and physical invoice records.
Data Entry & Financial Administration
Perform high-volume data entry with a high level of accuracy and attention to detail.
Enter project costs, vendor information, receipts, and financial transactions into accounting systems.
Assist with maintaining project budgets and cost-tracking reports.
Update accounting databases and financial spreadsheets regularly.
Support month-end and year-end accounting activities.
Cost Coding & Expense Allocation
Accurately code invoices, receipts, and expenses to the appropriate project, cost code, general ledger account, or department.
Review transactions to ensure compliance with company accounting procedures.
Assist project teams with correcting coding errors and resolving account discrepancies.
Maintain consistency between project cost reports and accounting records.
Credit Card Processing
Process and reconcile company credit card transactions.
Review receipts and supporting documentation for completeness and compliance.
Track outstanding credit card receipts and follow up with employees as needed.
Ensure charges are properly coded and allocated to the correct project cost centers.
Assist with monthly credit card reconciliations and reporting.
Reporting & Reconciliation
Support account reconciliations and expense tracking activities.
Assist with preparing financial reports and cost summaries.
Research and resolve discrepancies in invoices, purchase orders, and vendor statements.
Monitor aging reports and coordinate with accounting personnel on outstanding issues.
Maintain accurate records for audits and project closeout documentation.
Vendor & Project Team Support
Serve as a point of contact for vendor payment inquiries.
Coordinate with project managers, procurement teams, and field personnel regarding financial transactions.
Assist with onboarding new vendors and maintaining vendor records.
Support project accounting functions throughout the construction lifecycle.
Required Qualifications
High school diploma or GED required.
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
1-3+ years of accounting, accounts payable, bookkeeping, or finance experience.
Strong data entry and administrative skills.
Experience processing invoices and reconciling expenses.
Proficiency in Microsoft Excel, Outlook, and accounting software.
Strong organizational, analytical, and problem-solving abilities.
Excellent attention to detail and accuracy.
Preferred Qualifications
Construction, contractor, or project accounting experience.
Experience supporting large commercial, industrial, or data center projects.
Familiarity with ERP systems such as Oracle, SAP, Viewpoint, CMiC, Spectrum, or similar platforms.
Understanding of project cost codes and construction financial processes.
Knowledge of accounts payable procedures and financial controls.
Key Skills
Accounts Payable
Miscellaneous Invoice Processing
Data Entry
Cost Coding
Credit Card Reconciliation
Financial Recordkeeping
Vendor Management
Microsoft Excel
Attention to Detail
Organization & Time Management
Expense Tracking
Problem Solving
Career Path
This role provides a strong foundation in project accounting and construction finance and can progress into:
Project Accountant
Accounts Payable Specialist
Construction Accountant
Senior Project Accountant
Accounting Manager
Finance Manager
This position is ideal for someone seeking to build a long-term career in accounting and financial operations while supporting large-scale data center construction projects.
