Administrative associate Sat-Wed 10am - 6:30pm EST

UPS • Doral, FL • 2h ago

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market

Main Duties and Responsibilities

Computer & Documentation: Utilize MS Outlook for constant communication with agents and Excel for tracking inventory and shipment data.

Import/Export Coordination: Prepare and review shipping papers and import documentation in accordance withglobal guidelines.

System Management: Learn and master our internal transportation system (Maestro) to update milestones, create flight plans, and enter data into the TMS.

Tracking & Manifesting: Ensure all recovered shipments are scanned upon arrival, checked against the manifest for weight/piece count, and "Post-flighted" to confirm departure.

Communication: Create pre-alerts for global agents and escalate any logistical concerns to senior leadershipimmediately.

Warehouse Support: Handle dry ice safely, replenish shipments based on temperature needs, andmaintainan organized, clean workspace.

Compliance: CompleteGxPdocumentation logs and ensure all labeling (weight, orientation, etc.) is 100%accurate.

Required Skills & Qualifications

Computer Proficiency: Strong experience with Microsoft Excel and MS Outlook isrequired.

Logistics Background: Previousexperience working with import documents and shipping procedures.

Attention to Detail: Ability tomaintain"zero-error" accuracy while working in a fast-paced environment.

Cold Chain Knowledge: Experience with cold chain management or handling dry ice is a major plus.

Flexibility: Ability to be flexible with shift hours to meet the "Next Flight Out" demands.

Physical Requirements: Ability toassistin the recovery, unloading, and tendering of shipments to airlines (Forklift certification desired).

Must be able to work Mon-Wed 10am-6:30pm and Sat and Sun 9am-5:30pm

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

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