Office Administrator

QXO • Boston, MA • 1d ago

QXO is North America's largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth. Visit QXO.com for more information.

What you'll do:

The Office Administrator supports the day-to-day operations of the branch by providing administrative and office support to employees, customers, and leadership. Responsibilities include managing office communications, maintaining records and filing systems, coordinating office resources, supporting basic accounting activities, and helping ensure a professional and efficient workplace. The ideal candidate is organized, dependable, detail-oriented, and committed to delivering excellent customer service.

Administrative & Office Operations

Support daily office operations and provide administrative assistance to branch leadership and team members

Maintain organized records, files, and documentation systems

Order office supplies and support office resource management

Answer and direct incoming phone calls, respond to emails, and greet visitors professionally.

Handle incoming and outgoing mail and package distribution.

Maintain office calendars and phone lists.

Maintain electronic and paper filing systems.

Assist with office inventory and coordinate basic facility and office maintenance needs.

Accounting & Financial Support

Support accounts receivable activities, including maintaining customer account records and documentation

Assist with invoice processing and accounts payable documentation

Process received customer payments and prepare bank deposits.

Maintain customer payment records and related financial documentation.

Communication & Team Support

Serve as a point of contact for internal administrative inquiries

Communicate professionally with employees, managers, vendors, and customers

Coordinate meetings, staff events, travel arrangements, and training sessions as needed.

Assist with branch marketing materials, office signage, and promotional items as requested.

Perform additional duties as assigned

What you'll bring:

Strong organizational and multitasking abilities

Excellent attention to detail and commitment to accuracy

Strong written and verbal communication skills

Ability to manage confidential information with discretion and professionalism

Strong time-management and follow-through skills

Customer-service mindset and collaborative approach

Experience in administrative support, office management, accounting support, payroll support, or human resources administration

Proficiency with Microsoft Office applications, including Excel, Outlook, and Word

Experience working with accounting, payroll, ERP, or HRIS systems

Experience in construction, distribution, manufacturing, retail, or branch operations environments preferred

Primarily office-based work environment

Frequent use of computers, office equipment, and business software systems

Ability to sit, stand, and move throughout the office as needed

Regular interaction with employees, customers, vendors, and management

May require occasional extended hours based on business needs and payroll deadlines

What you'll earn:

Health Care Benefits

Paid Time Off

Benefits for union-represented roles are determine d_ _by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation , national origin, age, disability, or any other protected status.

To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation

Salary Range:

Robert Half • Woburn, MA • 5h ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations in Woburn, Massachusetts. This is a Contract position suited for someone who is organized, responsive, and comf...

5h ago

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