Office Management Specialist

Shimmick • San Jose, CA • 3h ago

Overview

Shimmick Construction is seeing an experienced Office Management Specialist to support a project in San Jose, CA. This role will provide onsite day-to-day support to keep the project running smoothly.

Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we're well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success.

Responsibilities

The responsibilities of this position include, but are not limited to the following:

Processing, coordination, and management of UnionPayroll for project(s).

Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.

Document Control for project through CMiC software.

Provide support in accounting and project management modules in CMiC.

Provide support for invoicing; pay applications; waivers.

Coordination with subcontractors.

Management of project insurance requirements with subcontractors and vendors.

Process New Hires (Craft and Salaried) - Paperwork,training videos, drug testing.

Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.

Manage project office facilities.

Stock and inventory control for office-related quipment and products.

Coordinate Verizon and Sprint cell/radio use for project.

Qualifications

Minimum Requirements:

Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

Payroll experience.

Construction site experience.

Additional Information:

Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

This position does not include sponsorship for United States work authorization.

Relocation benefits are not available for this position.

The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.

Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available. We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match. Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days. Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.

NOTICE TO THIRD PARTY AGENCIES:

Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.

AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

LI-AR1

Software Powered by ICIMS (https://careers-shimmick.icims.com/jobs/3052/office-management-specialist/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834441215)

Job Locations US-CA-San Jose

ID 2026-3052

Category Administrative/Clerical

Type Full Time

Similar Jobs

Sr Customer Solutions Manager, Strategic Accounts

Amazon • Mountain View, CA • 29min ago

Management & Administrative

Description We are seeking a Sr. Customer Solutions Manager (CSM) to join our Strategic Accounts organization. In this new, highly visible role, you will be responsible for helping guide AWS customers along their multi-y...

29min ago

Go to Apply

Sr Customer Solutions Manager, Strategic Accounts

Amazon • Santa Clara, CA • 29min ago

Management & Administrative

29min ago

Go to Apply

Sr Customer Solutions Manager, Strategic Accounts

Amazon • Cupertino, CA • 29min ago

Management & Administrative

29min ago

Go to Apply

Strategic Account Manager, CSP - Networking

NVIDIA • Santa Clara, CA • 32min ago

Management & Administrative

NVIDIA has transformed its business into an accelerated computing platform company, that includes GPU, DPU, Networking, software for AI/ML, Deep learning, HPC, Analytics, Visual Simulation, and Professional Graphics solu...

32min ago

Go to Apply

Global Account Manager, Developer Relations - Microsoft

NVIDIA • Santa Clara, CA • 36min ago

Management & Administrative

As a Global Account Manager, Developer Relations, you'll own the technical charter for advancing integration of NVIDIA's libraries, models, and frameworks across one of our largest and most strategic partners. You will w...

36min ago

Go to Apply

Senior Global CPU Segment Sales Manager

NVIDIA • Santa Clara, CA • 1h ago

Management & Administrative

NVIDIA is seeking a proven sales leader to join its Global CPU Segment Sales team and drive adoption of NVIDIA CPU solutions across strategic customers and key markets worldwide. In this role, you will partner with regio...

1h ago

Go to Apply

Sales and Service Manager

24 Hour Fitness, INC. • San Jose, CA • 1h ago

Management & Administrative

FULL-TIME Full-time LOCATION 1825-A Hillsdale Ave San Jose CA 95124 JOB SUMMARY The Sales and Service Manager (SSM) ensures the club delivers an outstanding and well-rounded sales and service experience to all guests and...

1h ago

Go to Apply

Sales and Service Manager

24 Hour Fitness, INC. • Sunnyvale, CA • 1h ago

Management & Administrative

FULL-TIME Full-time LOCATION 762 Sunnyvale Saratoga Rd Sunnyvale CA 94087 JOB SUMMARY The Sales and Service Manager (SSM) ensures the club delivers an outstanding and well-rounded sales and service experience to all gues...

1h ago

Go to Apply

Program Manager II, Logistics and Inventory, Cloud Supply Chain

Google • Sunnyvale, CA • 3h ago

Management & Administrative

Program Manager II, Logistics and Inventory, Cloud Supply Chain corporatefare_ Google place Sunnyvale, CA, USA Mid Experience driving progress, solving problems, and mentoring more junior team members; deeper expertise a...

3h ago

Go to Apply

Sr. Global Commodities Manager, AWS Infrastructure Supply Chain & Procurement

Amazon • Cupertino, CA • 3h ago

Management & Administrative

Description AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we're the people who keep the cloud running. We support all AWS data centers an...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)